Date:
Time: 10:00 a.m.
Location: Halifax Council Chamber, 3rd Floor City Hall, 1841 Argyle Street
Minutes: June 21, 2023 Audit and Finance Standing Committee Minutes (PDF)
Agenda
Revised: June 21, 2023 at 9:50 a.m.
1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
2. APPROVAL OF MINUTES – May 17, 2023
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES – NONE
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – May 17, 2023
8.1 Auditor General – 2022-23 Annual Report and 2023-24 Audit Priorities [PDF]
8.2 Councillor Cleary – CAO Contract Amendment Report [PDF]
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations – None
11. INFORMATION ITEMS BROUGHT FORWARD – NONE
12. REPORTS
12.1 AUDITOR GENERAL – NONE
12.2 STAFF
12.2.1 Investment Activities – Quarter Ending March 31, 2023 [PDF]
Motion:
THAT Audit & Finance Standing Committee forward the staff report dated June 5, 2023 to Regional Council as an Information Item.
12.2.2 Fire Station and Volunteer Firefighter Paging System Upgrades [PDF]
Motion:
THAT the Audit & Finance Standing Committee recommend that Regional Council:
1. Approve a budget increase to Project Account No. CI210020 – HRFE Power & Backhaul Upgrades in the amount of $52,585 (net HST included) to fund upgrades to six paging transmission tower sites outlined in the staff report dated June 14, 2023;
2. Approve an unbudgeted withdrawal in the amount of $52,585 (net HST included) from the Capital Fund Reserve, Q526 to fund this budget increase; and
3. Authorize the Chief Administrative Officer to negotiate and enter into an amending agreement with Bell Mobility Inc. for $52,585 (net HST included) to complete upgrades to six paging transmission tower sites outlined in the staff report dated June 14, 2023.
12.2.3 Increase to Halifax Commons Pool Reconstruction [PDF]
Motion:
THAT the Audit & Finance Standing Committee recommend that Regional Council:
1. Approve a transfer of $2,000,000 (net HST included) from CI200002 Finance & HR Business Foundations; and
2. Increase Capital Project Number CB210020 – Halifax Common Pool Reconstruction by $2,000,000(net HST included).
12.2.4 Award - 23-057 Supply and Delivery of Driver Protection System (DPS) [PDF]
Motion:
THAT Audit & Finance Standing Committee recommend that Regional Council:
1. Approve a transfer of $1,021,683 (net HST included) from Project Account No. CM200006 Conventional Bus Replacement;
2. Approve a budget increase of $1,021,683 (net HST included) to Project Account No. CV230001 Operator Safety Barriers;
12.3 GRANTS COMMITTEE – NONE
12.4 MEMBERS OF STANDING COMMITTEE – NONE
13. MOTIONS – NONE
14. IN CAMERA (IN PRIVATE) – NONE
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – July 19, 2023
19. ADJOURNMENT
INFORMATION ITEMS – NONE