April 17, 2019 Audit and Finance Standing Committee

Date:

Time: 10:00 a.m.

Location: Council Chamber, 3rd Floor City Hall, 1841 Argyle Street, Halifax

Agenda

1. CALL TO ORDER

2. APPROVAL OF MINUTES – March 27, 2019 (Audit Committee & Audit and Finance Standing Committee)

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions

11. INFORMATION ITEMS BROUGHT FORWARD

12. REPORTS
12.1 AUDITOR GENERAL
12.1.1 2018-19 Annual Report and 2019-20 Audit Priorities [PDF]

- Presentation [PDF]

12.2 FINANCE AND RISK MANAGEMENT

12.3 INVESTMENT REPORTS
12.3.1 Investment Policy Advisory Committee Report – Quarter ending December 31, 2018 [PDF]
Motion:
That the Audit and Finance Standing Committee forward the March 11, 2019 report from the Investment Policy Advisory Committee to Halifax Regional Council as an information item.

12.3.2 Investment Activities – Quarter ending December 31, 2018 [PDF]
Motion:
That the Audit and Finance Standing Committee forward the March 11, 2019 staff report to Halifax Regional Council as an information item.

12.4 STAFF
12.4.1 Budget Increase – Project Account No. CE180001 – Purchase Snow Blower [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council:
1. Approve a budget increase to the 2019/20 proposed gross capital budget, but not the net to increase Project Account No. CE180001 – Fleet Vehicle Replacement Project, in the amount of $86,558; and
2. Approve an unbudgeted reserve withdrawal of $86,558 from Q421, General Contingency Reserve to fund this increase to the project as outlined in the Financial Implications Section of the staff report dated April 5, 2019.

12.5 GRANTS COMMITTEE – NONE

12.6 COMMITTTEE MEMBERS – NONE

13. MOTIONS – NONE

14. IN CAMERA (IN PRIVATE)
The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

14.1 In Camera (In Private) Minutes – March 27, 2019
Motion:
That the In Camera (In Private) minutes of March 27, 2019 be approved as circulated.

15. ADDED ITEMS

16. NOTICES OF MOTION 

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING – May 15, 2018 at 10:00 a.m., Council Chamber, 3rd Floor City Hall, 1841 Argyle Street, Halifax

19. ADJOURNMENT 

INFORMATION ITEMS

1. Information Report dated April 9, 2019 from the Legislative Assistant re: Presentation Requests - NONE [PDF]