Date:
Time: 10:00 a.m.
Location: Council Chamber, 3rd Floor City Hall, 1841 Argyle Street Halifax
Agenda
1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
2. APPROVAL OF MINUTES – October 9 & November 26, 2024
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations - None
11. PUBLIC PARTICIPATION
12. INFORMATION ITEMS BROUGHT FORWARD - NONE
13. REPORTS
13.1 AUDITOR GENERAL
13.1.1 Diversity and Inclusion Audit [PDF]
- Presentation [PDF]
13.1.2 Review of HRCE Supplemental Education Funding Agreement [PDF]
- Presentation [PDF]
13.2 STAFF
13.2.1 Second Quarter 2024/25 Financial Report [PDF]
- Presentation [PDF]
Motion:
That the Audit and Finance Standing Committee forward the Second Quarter 2024/25 Financial Report to Regional Council for their information.
13.2.2 Modem Purchases for Public Works and Halifax Transit [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council approve the following funding transfers:
a. For the Public Works purchases: $56,000 from capital project CT200004 – Controller Cabinet & Detection and $225,670 from Q526 - Capital Fund Reserve to capital project CI200003 – IT Infrastructure Recap totalling $281,670 in transferred funds.
b. For the Halifax Transit purchases: $150,000 from capital project CM210013 – Fixed Route Planning, Scheduling & Operations and $619,000 from Q526 – Capital Fund Reserve to capital project CM210011 – Transit Fare Management totalling $769,000 in transferred funds.
13.2.3 Proposed 2025 Meeting Schedule [PDF]
Motion:
That Audit and Finance Standing Committee approve the proposed 2025 Audit and Finance Standing Committee meeting schedule as outlined in the staff memorandum.
14. MOTIONS – NONE
15. IN CAMERA (IN PRIVATE) – NONE
16. ADDED ITEMS
17. NOTICES OF MOTION
18. DATE OF NEXT MEETING – To be determined
19. ADJOURNMENT
INFORMATION ITEMS
1.Memorandum from the Legislative Assistant dated December 6, 2024 re: Requests for Presentation to Audit and Finance Standing Committee – None [PDF]
2. Memorandum from the Chief Administrative Officer dated November 14, 2024 re: CAO Contract Amendment Reporting [PDF]
3. Memorandum from the Chief Administrative Officer dated November 1, 2024 re: Action Plan from the Management of Business Continuity Audit [PDF]
For further information regarding this meeting, please contact Dorothy Maponga, Legislative Assistant, at Dorothy.maponga@halifax.ca or 902-478-4208.
To submit correspondence, email clerks@halifax.ca
More information: https://www.halifax.ca/city-hall/regional-council/communicating-halifax-regional-council