March 25, 2021 Audit and Finance Standing Committee (Special)

Agenda

1. CALL TO ORDER

2. APPROVAL OF MINUTES – February 11, 2021

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions

10.3 Presentations – None

11. INFORMATION ITEMS BROUGHT FORWARD – NONE 

12. REPORTS
12.1 AUDITOR GENERAL – NONE

12.2 STAFF
12.2.1 Investment Activities – Quarter ending December 31, 2020 [PDF]
Motion:
That Audit and Finance Standing Committee forward the March 8, 2021 report to Halifax Regional Council as an information item.

12.2.2 Write off of Uncollectible Accounts [PDF]
Motion:
That Audit and Finance Standing Committee:
1. Forward the January 13, 2021 report to Halifax Regional Council for approval;
2. Forward the private and confidential In Camera report “Write off of Uncollectible Account – Details” to HRM Regional Council as an In Camera Information Report, and that the report not be released to the public; 
3. Recommend to Halifax Regional Council that;
a. The real property tax accounts in the amount of $3,246.72 comprised of $2,808.21 principal and $438.51 interest as summarized in Schedule 1 be formally written out of the books of account; 
b. The general revenue accounts in the amount of $8,789.65 comprised of $7,560.97 principal and $1,228.68 interest as summarized in Schedule 1 be formally written out of the books of account; 
c. The recreation accounts in the amount of $255.54 comprised of $255.54 principal and $0.00 interest as summarized in Schedule 1 be formally written out of the books of account;

12.3 GRANTS COMMITTEE – NONE
12.4 COMMITTEE MEMBERS – NONE 

13. MOTIONS – NONE 

14. IN CAMERA (IN PRIVATE)
The Audit and Finance may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

14.1 Approval of the In Camera (In Private) Minutes – February 11, 2021
Motion: 
That the In Camera (In Private) minutes of February 11, 2021 be approved as circulated.

Private and Confidential Information Item:
1. Information Report dated March 25, 2021

15. ADDED ITEMS
15.1 Revised Administrative Order 2014-020-GOV, Respecting Marketing Levy - Special Event Reserve Grants [PDF]

15.2 Analysis and Predictive Modeling Tools – Budget Increase [PDF]
Motion:
That the Audit and Finance Standing Committee approve the transfer of $37,000 from capital project CE200004 - Fire Services Equipment Replacement to capital project CI990021 – Data Management.

16. NOTICES OF MOTION - NONE

17. DATE OF NEXT MEETING – April 21, 2021

18. ADJOURNMENT    

INFORMATION ITEMS

1. Information Report dated March 15, 2021 from the Legislative Assistant re: Presentation Requests – None
2. Information Report dated February 22, 2021 from Jane Fraser, Executive Director Finance, Asset Management ICT, CFO re: Enterprise Risk Management Update – March 2021 [PDF]