Date:
Time: 10:00 a.m.
Location: Halifax Hall, 2nd Floor City Hall, Halifax
Agenda
REVISED - October 15, 2018
1. CALL TO ORDER
2. APPROVAL OF MINUTES – September 19, 2018
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
11. INFORMATION ITEMS BROUGHT FORWARD – September 19, 2018
11.1 Councillor Whitman – Update on Recommendations from the Auditor General’s Audit of Procurement Dated May 2018 [PDF]
12. REPORTS
12.1 FINANCE AND RISK MANAGEMENT – NONE
12.2 INVESTMENT REPORTS – NONE
12.3 AUDITOR GENERAL – NONE
12.4 STAFF
12.4.1 Case #H00464 - Request for additional financial assistance for St. Paul’s Church, 1749 Argyle Street, Halifax [PDF]
Motion:
That Audit and Finance Standing Committee recommend that Halifax Regional Council approve the following, conditional upon i) the execution of an amendment to the Heritage Agreement with the Parish of St. Paul’s dated November 24, 2017 and its registration at the Land Registry Office, and ii) the execution of a Contribution Agreement with the Government of Canada:
1. the provision of in-kind financial assistance of a value up to but not exceeding $150,000, with a net municipal project cost up to but not exceeding $75,000, to the Parish of St. Paul’s for the continued restoration of a portion of the perimeter ironstone wall and cast iron fencing surrounding St. Paul’s Church in accordance with the Heritage Agreement dated November 24, 2017 and the proposed amendments thereto, with funding as outlined in the Financial Implications section of this report;
2. a budget increase of $150,000 to Project Account No. CR000008 – St. Paul’s Church Wall Restoration, funded 50% by cost sharing with the Parks Canada National Cost Sharing Program for Heritage Places and 50% by funding from the General Contingency Reserve (Q421);
3. an unbudgeted withdrawal of $75,000 from the General Contingency Reserve (Q421) to the project budget to fund the net municipal cost of the financial assistance;
4. the expansion of the scope of work, in the 2018/19 fiscal year to allow for the restoration of additional portions of the ironstone wall and cast iron fencing, providing that the net municipal project cost does not exceed $75,000, and to authorize any necessary amendments to the Heritage Agreement to reflect the expanded scope of work; and
5. Increase Purchase Order #2070780659 for Schooner Excavation Limited in the amount of $112,229 (net HST included) for the replacement of 25 feet of additional wall. This is a cumulative increase of 41.50% of the original Purchase Order Value.
12.4.2 Nova MultiFest Grant Request [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council refer the Nova MultiFest Society to the 2019-20 Regional Special Events Grant Program.
12.4.3 National Disaster Mitigation Program – Flood Risk Assessment Study [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Regional Council approve an increase to the Planning and Development operating budget in the amount of $450,000, with funding as an unbudgeted withdrawal from Q421, the General Contingency Reserve, in the amount of $225,000, and funding through cost sharing of $225,000 from the National Disaster Mitigation Program, as described in the Financial Implications section of the staff report dated October 1, 2018, contingent upon the Municipality receiving cost sharing through the National Disaster Mitigation Program.
12.5 GRANTS COMMITTEE – NONE
12.6 COMMITTTEE MEMBERS – NONE
13. MOTIONS – NONE
14. IN CAMERA (IN PRIVATE) – NONE
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – November 28, 2018 at 10 a.m., Halifax Hall, 2nd Floor City Hall, 1841 Argyle Street, Halifax
19. ADJOURNMENT
INFORMATION ITEMS