Date:
Time: 10:00 a.m.
Location: Council Chamber, City Hall
Agenda
1.CALL TO ORDER
2. APPROVAL OF MINUTES – September 20, 2017; and Special Meeting of September 19, 2017
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS
Addition:
15.1 Fall River Water Servicing - Municipal Contribution (pdf)
4. BUSINESS ARISING OUT OF THE MINUTES - NONE
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS- NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence - None
10.2 Petitions
10.3 Presentations: None
11. INFORMATION ITEMS BROUGHT FORWARD
11.1 MBNCanada Program Overview (requested by Councillor Whitman at the June 21, 2017 meeting) PDF
12. REPORTS
12.1 FINANCE AND RISK MANAGEMENT:
12.1.1 Write-off of Uncollectable Accounts – Sackville Sports Stadium PDF
Motion:
The Audit and Finance Standing Committee:
1. Recommend to HRM Regional Council that the total outstanding accounts receivable of the Sackville Sports Stadium in the amount of $295,032.74 comprised of $295,032.74 principal and $0.00 interest be formally written out of the books of account; and
2. Forward the private and confidential In Camera report “Write-off of Uncollectible Accounts – Sackville Sports Stadium - Details” to HRM Regional Council as an In Camera Information Report, and that the report not be released to the public.
12.2 INVESTMENT REPORTS:
12.2.1 Investment Policy Advisory Committee Report – Quarter ending June 30, 2017 PDF
Motion:
The Audit and Finance Standing Committee forward the report to Halifax Regional Council as an information item.
12.2.2 Investment Activities – Quarter ending June 30, 2017 (Staff Report) PDF
Motion:
The Audit and Finance Standing Committee forward the report to Halifax Regional Council as an information item.
12.3 AUDITOR GENERAL: NONE
12.4 STAFF:
12.4.1 WE Day Atlantic Funding Source Confirmation PDF
Motion:
THAT the Audit and Finance Committee recommend Halifax Regional Council:
1. Approve funding in the amount of $27,500 from the General Contingency Reserve, Q421, for 2017/18 to maintain the total grant amount of $65,000 for WE Day Atlantic; and
2. Approve funding in the amount of $27,500 from the General Contingency Reserve, Q421, for 2018/19 to maintain the total grant amount of $65,000 for WE Day Atlantic.
12.4.2 Halifax Community Road Train Funding PDF
Motion:
The Audit and Finance Standing Committee recommend to Regional Council that the Halifax Regional Municipality use funds from M310 - 8004 to provide a grant of $50,000 to the Halifax Community Road Train Society to support the 2017 operation of the Community Road Train service
12.5 GRANTS COMMITTEE: NONE
12.6 SPECIAL EVENTS ADVISORY COMMITTEE: NONE
12.7 COMMITTEE MEMBERS: NONE
13. MOTIONS - NONE
14. IN CAMERA (IN PRIVATE)
Private and Confidential Information Item:
1. Private and Confidential In Camera (In Private) Information Report - re: Write-off of Uncollectible Accounts – Sackville Sports Stadium - Detail
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – November 15, 2017
19. ADJOURNMENT
INFORMATION ITEMS
2. Information RE Budget and Forecast Process – Office of the Auditor General PDF
3. Memorandum dated October 12, 2017 from the Legislative Assistant RE Presentation Requests - None PDF