October 9, 2024 Audit and Finance Standing Committee

Agenda

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – September 6 & September 25, 2024

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions
10.3 Presentations - None

11. PUBLIC PARTICIPATION

12. INFORMATION ITEMS BROUGHT FORWARD - September 6, 2024
12.1 Councillor Hendsbee - Action Plan for the Management of Hiring Practices Audit [PDF]
- Presentation [PDF] 

13. REPORTS
13.1 AUDITOR GENERAL - NONE

13.2 STAFF
13.2.1 Investment Activities - Quarter ending June 30 2024 [PDF]
Motion:
That the Audit and Finance Standing Committee forward the staff report dated September 18, 2024 to Halifax Regional Council as an information item.

13.3 GRANTS COMMITTEE - NONE   

13.4 MEMBERS OF STANDING COMMITTEE – NONE

14. MOTIONS

15. IN CAMERA (IN PRIVATE)
The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

15.1 In Camera (In Private) Minutes – September 25, 2024 
Motion: 
That the In Camera (In Private) minutes of September 25, 2024 be approved as circulated.

16. ADDED ITEMS
16.1 Action Plan – Enterprise Risk Management [PDF]

That the Audit and Finance Standing Committee recommend that Halifax Regional Council:

1. approve the Action Plan contained within the discussion section of this report to update the Enterprise Risk Management process which includes Operational and Strategic risk frameworks to better identify, manage and mitigate the risks that may impact on the organization’s ability to meet strategic objectives; and

2. direct the Chief Administrative Officer to implement the Action Plan.

17. NOTICES OF MOTION

18. DATE OF NEXT MEETING – December 11, 2024 

19. ADJOURNMENT

INFORMATION ITEMS

1.Memorandum from the Legislative Assistant dated October 4, 2024 re: Requests for Presentation to Audit and Finance Standing Committee – None [PDF]
2. Memorandum from the Chief Administrative Officer dated September 18, 2024 re: CAO Contract Amendment Reporting [PDF]

For further information regarding this meeting, please contact Dorothy Maponga, Legislative Assistant, at Dorothy.maponga@halifax.ca or 902-478-2408

To submit correspondence, email clerks@halifax.ca 
More information: https://www.halifax.ca/city-hall/regional-council/communicating-halifax-regional-council