February 18, 2025 Audit and Finance Standing Committee

Agenda

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1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – January 15, 2025

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions
10.3 Presentations - None

11. PUBLIC PARTICIPATION

12. INFORMATION ITEMS BROUGHT FORWARD - NONE

13. REPORTS
13.1 STAFF
13.1.1 2024/2025 Write off of Uncollectible Accounts [PDF]
Motion:
That the Audit and Finance Standing Committee forward the staff report dated January 10, 2025 to Halifax Regional Council for approval and recommend that Halifax Regional Council approve:

a) The real property tax accounts in the amount of $20,759.93 comprised of $17,363.85 principal and $3,396.08 interest as summarized in Schedule 1 of the staff report dated January 10, 2025 be formally written out of the books of account;

b) The general revenue accounts in the amount of $16,517.67 comprised of $13,298.31 principal and $3,219.36 interest as summarized in Schedule 1 be formally written out of the books of account; and

c) The recreation accounts in the amount of $2,789.40 comprised of $2,789.40 principal and $0.00 interest as summarized in Schedule 1 be formally written out of the books of account.

13.1.2 Third Quarter 2024/25 Financial Report [PDF]
Motion: 
That the Audit and Finance Standing Committee forward the Third Quarter 2024/25 Financial Report to Regional Council for their information.

14. MOTIONS – NONE

15. IN CAMERA (IN PRIVATE)
The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

15.1 PERSONNEL MATTER - Private and Confidential Report 
A matter pertaining to an identifiable individual or group.
Motion:
That Audit and Finance Standing Committee: 
1. Adopt the recommendations as outlined in the private and confidential report dated February 6, 2025; and 
2. Direct that the private and confidential report dated February 6, 2025 be maintained private and confidential.

15.2 PERSONNEL MATTER - Private and Confidential Report 
A matter pertaining to an identifiable individual or group.
Motion:
That Audit and Finance Standing Committee: 
1. Adopt the recommendations as outlined in the private and confidential report dated February 6, 2025; and 
2. Direct that the private and confidential report dated February 6, 2025 be maintained private and confidential.

15.3 PERSONNEL MATTER - Private and Confidential Report 
A matter pertaining to an identifiable individual or group.
Motion:
That Audit and Finance Standing Committee: 
1. Adopt the recommendations as outlined in the private and confidential report dated February 10, 2025; and 
2. Direct that the private and confidential report dated February 10, 2025 be maintained private and confidential.

16. ADDED ITEMS

17. NOTICES OF MOTION

18. DATE OF NEXT MEETING – March 24, 2025

19. ADJOURNMENT

INFORMATION ITEMS

1. Memorandum from the Legislative Assistant dated February 12, 2025 re: Requests for Presentation to Audit and Finance Standing Committee [PDF]
2. Memorandum from the Chief Administrative Officer dated February 3, 2025 re: CAO Contract Amendment Reporting [PDF]

For further information regarding this meeting, please contact Dorothy Maponga, Legislative Assistant, at Dorothy.maponga@halifax.ca or 902-478-2408

To submit correspondence, email clerks@halifax.ca More information: https://www.halifax.ca/city-hall/regional-council/communicating-halifax-regional-council