Date:
Time: 10:00 a.m.
Location: Council Chamber, 3rd Floor City Hall, 1841 Argyle Street, Halifax
Agenda
1. CALL TO ORDER
2. APPROVAL OF MINUTES – July 18, 2018
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Additions:
15.1 Budget Increase to New Paving Streets - HRM Owned Roads (CR180006)
15.2 Multi-District Facility Management Agreements Supplemental
Information Item 1 to be brought forward to the October 17, 2018 agenda for discussion.
Item 12.6.1 withdrawn
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
11. INFORMATION ITEMS BROUGHT FORWARD – NONE
12. REPORTS
12.1 FINANCE AND RISK MANAGEMENT
12.1.1 First Quarter 2018/19 Financial Report [PDF]
Motion:
That the Audit & Finance Standing Committee forward the First Quarter 2018/19 Financial Report to Regional Council for their information.
12.2 INVESTMENT REPORTS
12.2.1 Investment Activities – Quarter ending June 30, 2018 [PDF]
Motion:
That the Audit and Finance Standing Committee forward the staff report dated September 5, 2018 to Halifax Regional Council as an information item.
12.2.2 Investment Policy Advisory Committee – Quarter ending June 30, 2018 [PDF]
Motion:
That the Audit and Finance Standing Committee forward the Investment Policy Advisory Committee report dated September 5, 2018 to Halifax Regional Council as an information item.
12.3 AUDITOR GENERAL – NONE
12.4 STAFF
12.4.1 Grant Request – Hospice Society of Greater Halifax [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council decline the request for funding in the amount of $1,000,000 from the Hospice Society of Greater Halifax.
12.4.2 Election 2020 Training & Engagement: Authorization for Reserve Withdrawal [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council authorize the withdrawal of amounts not to exceed $15,000 from Q511 Municipal Election Reserve for 2018/19 to fund expenses related to the implementation of a training strategy and an engagement strategy in advance of the 2020 election.
12.4.3 Budget Increase to St. Andrew Community Centre Renovation (CB000011) [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Regional Council:
1. Approve an increase to Project Account No. CB000011 – St. Andrew’s Community Centre Renovation in the amount of $1,950,000; and
2. Approve an unbudgeted withdrawal in the amount of $1,950,000 from the Capital Fund Reserve, Q526 as outlined in the Financial Implications section of the staff report dated September 19, 2018.
12.5 GRANTS COMMITTEE – NONE
12.6 COMMITTTEE MEMBERS
12.6.1 Councillor Karsten - withdrawn during approval of the agenda
Motion:
That the Audit and Finance Committee request a staff report with recommendations addressing the May 2013 Auditor General’s report entitled “Review of the Administrative Functions with in HRM’s Entities which are Governed by an Agency, Board or Commission.”
13. MOTIONS – NONE
14. IN CAMERA (IN PRIVATE)
The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipal Charter, for the purpose of dealing with the following:
14.1 In Camera (In Private) Minutes – July 18, 2018
Motion:
That the In Camera (In Private) minutes of July 18, 2018 be approved as circulated.
15. ADDED ITEMS
15.1 Budget Increase to New Paving Streets - HRM Owned Roads (CR180006) [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council approve an increase to Project Account CR180006 New Paving Streets - HRM Owned Roads in the amount of $250,000 funded 1/3 ($83,333) by Local Improvement Charges and 2/3 ($166,667) by a transfer from Project Account CR000009 Street Recapitalization, as outlined in the Financial Implications section of the staff report dated September 12, 2018.
15.2 Multi-District Facility Management Agreements Supplemental [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council:
1. Approve the management agreements between:
a. HRM and the Canada Games Centre Society, as set out in Attachment 1 of the staff report dated September 10, 2018;
b. HRM and the Community Builders Inc., as set out in Attachment 2; and
c. HRM and the Alderney Landing Facility Association, as set out in Attachment 3,
and authorize the Chief Administrative Officer or their delegate to execute the agreements and to exercise at their discretion the renewal options set out in the agreements;
2. Subject to the execution of the management agreements as set out in recommendation 1, approve that
the total receivables and debts outstanding from the Canada Games Centre Society, the Community
Builders Inc., and the Alderney Landing Association, to HRM as of the date of the execution of the
management agreements be written out of the books of account, and any accumulated deficits be
absorbed by HRM, reducing their outstanding receivables, debts and accumulated deficits to zero; and
3. Authorize the opening of bank accounts for the Canada Games Centre Society, Community Builders
Inc., and Alderney Landing Facility Association, for the purposes of operating the respective facilities as
authorized per standard Halifax Regional Municipality procedures.
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – October 17, 2018
19. ADJOURNMENT
INFORMATION ITEMS