Date:
Time: 1:00 p.m.
Location: Council Chambers, 3rd Floor of City Hall, 1841 Argyle Street
Agenda
1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
2. APPROVAL OF MINUTES – January 19, 2023
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations - None
11. INFORMATION ITEMS BROUGHT FORWARD – NONE
12. REPORTS
12.1 AUDITOR GENERAL
12.1.1 Follow-up Review of 2020-2021 Audits
- Presentation [PDF]
12.2 STAFF
12.2.1 Banook Canoe Club - Funding Request
Motion:
That the Audit and Finance Standing Committee recommend that Regional Council refer the Banook Canoe Club to established municipal grant programs for consideration in fiscal 2023/24.
12.2.2 Increase to Contract – RFQ-21-002
Motion:
That the Audit & Finance Standing Committee recommend that the Regional Council:
- Approve a budget increase to Project Account No. CW200003 – Rural Depots in the amount of $26,121 (net HST included) to accommodate increases in the US exchange rate; and
- Approve an unbudgeted reserve withdrawal of $26,121 (net HST included) from Q556, Solid Waste Facilities Reserve to fund this increase.
12.2.3 Third Quarter 2022-2023 Financial Report
Motion:
That the Audit & Finance Standing Committee:
- Forward the Third Quarter 2022/23 Financial Report to Regional Council for their information; and
- Approve the appointment of KPMG to be the External Auditors for the fiscal year ended March 31, 2023.
12.2.4 2022/2023 Write Off of Uncollectible Accounts
Motion:
That the Audit & Finance Standing Committee:
- Forward the staff recommendation report dated February 16, 2023 to HRM Regional Council for approval;
- Recommend that Regional Council approve:
a. The real property tax accounts in the amount of $67,583.81 comprised of $50,871.38 and $16,712.43 interest as summarized in Schedule 1 be formally written out of the books of account;
b. The general revenue accounts in the amount of $39,036.76 comprised of $38,863.45 principal and $173.31 interest as summarized in Schedule 1 be formally written out of the books of account;
c. The recreation accounts in the amount of $7,466.89 comprised of $7,466.89 principal and $0.00 interest as summarized in Schedule 1 be formally written out of the books of account.
12.3 GRANTS COMMITTEE - NONE
12.4 MEMBERS OF STANDING COMMITTEE - NONE
13. MOTIONS - NONE
14. IN CAMERA (IN PRIVATE)
The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
14.1 PERSONNEL MATTER – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – March 23, 2023
19. ADJOURNMENT
INFORMATION ITEMS
1. Action Plan on Management of Respectful Workplaces Audit Recommendations