April 2, 2020 Halifax Regional Council Special Meeting

Agenda

1. CALL TO ORDER

1.1  Municipal Update on COVID-19 – Mayor and Chief Administrative Officer 

2. APPROVAL OF MINUTES – Budget Committee January 29, January 31, February 5, February 12 and February 25, 2020 and Regional Council February 25 and March 10, 2020

3. APPROVAL OF THE ORDER OF BUSINESS 

4. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve the following items: 7.1.1, 7.1.3, 7.1.4, 7.1.6, 7.2.2, 7.3.1, 7.4.1 and 7.6.1

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. CORRESPONDENCE, PETITIONS & DELEGATIONS
6.1 Correspondence 
6.2 Petitions
6.3 Presentations
6.3.1 Halifax Partnership COVID-19 Response Plan [PDF]
 

7. REPORTS
7.1 CHIEF ADMINISTRATIVE OFFICER
7.1.1 Administrative Order 50, Disposal of Surplus Property – PID 41079807, 4 Fernhill Drive, Dartmouth - Supplementary Report* [PDF]
Motion:
That Halifax Regional Council:
1. Amend the permitted intended use as set out in the terms and conditions of the conveyance of 4 Fernhill Drive, Dartmouth, Nova Scotia (currently identified as PID 41079807) to be for the delivery of Lake City Employment Services Association’s programs and services for adults living with mental illness; 
2. Amend the terms and conditions of the conveyance of the said property situated at 4 Fernhill Drive, Dartmouth, to remove the requirement to consolidate it with Lake City Employment Services Association’s existing land, and instead to require the said Association to enter a Buy-Back Agreement; and
3. Release Lake City Employment Services Association from the Buy-Back Agreement dated June 7, 2001, applied to the previous conveyance of lands identified as PID 40522096 and a Portion of PID 00063354 Windmill Road, Dartmouth, Nova Scotia.

7.1.2 Case 22212 – Amendments to the Regional Plan and the Municipal Planning Strategy for Planning District 5 (Chebucto Peninsula) for 1246 Ketch Harbour Road, Ketch Harbour [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to maintain the current Regional Municipal Planning Strategy (MPS) and MPS for Planning District 5 (Chebucto Peninsula).

7.1.3 First Reading Proposed By-law A-702, an Amendment to By-law A-700, Respecting Animals and Responsible Pet Ownership* [PDF]
Motion:
That Halifax Regional Council give First Reading to By-law A-702, amending By-law A-700, the Animal By-law as set out in Attachment 2 of the staff report dated February 5, 2019. 

7.1.4 Encroachment Agreement – Halifax Port Authority Traffic Monitoring Equipment* [PDF]
Motion:
That Halifax Regional Council approve the Encroachment Agreement attached to the staff report dated January 20, 2020, subject to non-substantive amendments, if any, allowing the installation of three transponder readers, traffic monitoring cabinet, and associated electrical conduit at the proposed location within the right of way.

7.1.5 Award – Request for Proposal (RFP) 19-348, Supply and Deliver Up To One-Hundred and Fifty (150) 12.2m Transit Buses Over a Three (3) Year Period, with Option to Renew for Two (2) Additional One (1) Year Periods [PDF]
Motion:
That Halifax Regional Council:
1. Award RFP 19-348 for up to 150 buses over a three-year period with option to renew for up to 40
additional buses over two additional one-year periods to the highest scoring proponent, Nova Bus Ltd;
2. Authorize a total purchase of $19,517,340 (net HST included) with funding from CM200006 –Conventional Bus Replacement and $3,252,890 (net HST included) from CM180008 – Moving Forward Together Plan for the purchase of 35 buses as outlined in the Financial Implications section of the staff report dated March 10, 2020.
3. Authorize staff to purchase up to a total of 87 - 12.2-meter Transit Buses in years two and three of the
agreement with funding from CM200006 – Conventional Bus Replacement and CM180008 – Moving Forward Together Plan, subject to approval of the 2021/2022 and 2022/2023 Project Budgets by
Halifax Regional Council.

7.1.6 Municipal and CSAP 2020 Election – Information Sharing Agreement with Elections Nova Scotia* [PDF]
Motion:
That Halifax Regional Council: 
1. Approve the Information Sharing Agreement with Elections Nova Scotia, as set out in Attachment 1 of the staff report dated March 25, 2020, and authorize and direct the Mayor and Municipal Clerk to execute the Agreement on behalf of the Municipality; and 
2. Authorize the Municipal Clerk to enter into and execute Agreements to Use Information on behalf of the Municipality, generally in the form of Attachment 2 of the staff report dated March 25, 2020.
 

7.2 AUDIT AND FINANCE STANDING COMMITTEE
7.2.1 Agreement between HRM and Halifax Regional Water Commission (HRWC) re: HRWC’s payment of (i) grants in lieu of certain taxes, and (ii) dividends from the surplus of HRWC’s undertakings HRM [PDF]
Motion:
That Halifax Regional Council approve:
1. The proposed three-year Agreement between HRM and HRWC, shown in draft as Attachment 1 of the staff recommendation report dated February 25, 2020 and as may be further negotiated to the reasonable satisfaction of the Chief Administrative Officer (CAO), subject to the review and approval of certain amounts payable thereunder by the Nova Scotia Utility and Review Board (“NSUARB”); and
2. That at least one-year prior to the renewal of the three-year Agreement HRM staff, in collaboration with HRWC staff, commence with the development of a long-term policy framework and formula to calculate payments of dividends and grants in lieu of taxes beyond the fiscal year 2022/2023.

7.2.2 Contribution to Mobile Food Market Vehicle*  [PDF]
Motion:
That Halifax Regional Council: 
1. Authorize the Chief Administrative Officer (CAO) or designate to enter into a Contribution Agreement with MetroWorks Employment Association, as the designate member organization of the Mobile Food Market, defining HRM’s requirements for the contribution, as outlined in the Discussion section of the staff recommendation report dated February 25, 2020; and
2. Approve an unbudgeted reserve withdrawal in the amount of $75,000 from the General Contingency Reserve Q421 for the purchase of a food distribution vehicle in 2020, replacing HRM’s in-kind vehicular contributions, pending the CAO’s approval of a contribution agreement with MetroWorks Employee Association. 
 

7.3 ENVIRONMENT AND SUSTAINABILITY STANDING COMMITTEE
7.3.1 Penalties for Illegal Dumping* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Prepare amendments to the Solid Waste By-law (S-600) for Council’s consideration to address illegal dumping and litter abatement; and
2. Assess staffing requirements to support the implementation of the proposed by-law amendments. 
 

7.4 TRANSPORTATION STANDING COMMITTEE
7.4.1 Flexible Working Hours* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to promote and encourage the use of the Flexible Work Arrangements Business Practise for all non-union employees as an option for managing congestion and reducing single occupancy vehicle trips in alignment with the Integrated Mobility Plan (IMP) and that staff return to the Transportation Standing Committee in six months with an update on implementation of the flexible work arrangements business practice. 
 

7.5 HALIFAX AND WEST COMMUNITY COUNCIL
7.5.1 Case 21916 - Amendments to the Halifax Municipal Planning Strategy and Halifax Mainland Land Use By-law and Development Agreement for a 12-storey mixed-use development at 3514 Joseph Howe Drive, Halifax [PDF]
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Halifax Municipal Planning Strategy and Halifax Mainland Land Use By-law, as set out in Attachments A and B of the staff report dated February 12, 2020, to enable streetwall heights of up to 5 storeys and overall building heights of up to 12 storeys within ‘Area A’ of the Plan Dutch Village Road Area by development agreement, and schedule a joint public hearing.

7.6 SPECIAL EVENTS ADVISORY COMMITTEE
7.6.1 Marketing Levy Special Events Major Hosting Grant Report 2019/2020* [PDF]
Motion:
That Halifax Regional Council: 
1. Approve an Event Grant in the amount of $15,000 from the 2019/2020 Community and Events Reserve, Q621 to fund the Tokyo 2020 Women’s Final Paralympic Qualification Tournament from the 2019/2020 Distinguished Events program; and
2. Approve an Event Grant in the amount of $50,000 from the 2019/2020 Community and Events Reserve, Q621 to fund the 2020 U SPORTS Men’s Hockey Championships.
 

8. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
8.1 In Camera (In Private) Minutes – February 25, 2020
Motion: 
That the In Camera (In Private) minutes of February 25, 2020 be approved as circulated.

8.2 PERSONNEL MATTER – Private and Confidential Report
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011 
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential report dated March 6, 2020; and
2. Not release the private and confidential report dated March 6, 2020 to the public. 

8.3 INTERGOVERNMENTAL RELATIONS – Private and Confidential Report
A matter pertaining to any subject, the discussion of which could, violate the confidentiality of information obtained from another body of government, or a public body. 
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated February 26, 2020; and
2. Not release the private and confidential staff report dated February 26, 2020 to the public. 

8.4 LEGAL MATTER – Private and Confidential Report
A matter pertaining to litigation or potential litigation in regard to an identifiable person and information whose disclosure could reasonably be expected to prejudice the interests of the Municipality.
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated March 24, 2020; and
2. Not release the private and confidential staff report dated March 24, 2020 to the public. 
 

9. NOTICES OF MOTION

10. ADJOURNMENT