Date:
Time: 10:00 a.m. Reconvene 6:00 p.m. if required
Location: Council Chamber
Minutes: December 13, 2016 Regional Council Minutes (PDF)
Summary of recorded votes: December 13, 2016 Regional Council Summary of Recorded Votes (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – Regional Council November 22, 2016
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – December 6, 2016
9.1 First Reading Proposed By-Law O-111 – Amendments to By-law 0-109, Respecting Open Air Burning – Industrial Burning Permits [PDF]
Motion – Councillor Whitman:
That Halifax Regional Council give First Reading to proposed By-law O-111, the purpose of which is to amend By-law O-109, the Open Air Burning By-law, to restrict industrial burning permits to a minimum area of 1 acre.
9.2 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
9.2.1 Halifax Needs Assessment
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Approve in principle the Housing and Homelessness Partnership five-year affordable housing targets as presented in the June 24, 2016 supplementary staff report;
2. Direct staff to develop an implementation framework to support the implementation of the Housing and Homelessness Partnership five-year affordable housing targets that fall within the municipality’s mandate, including identifying specific actions, monitoring tools and any additional resources if required.
3. Request that the Province amend the Halifax Regional Municipality’s Charter to enable Council to implement inclusionary housing for all or part of the Municipality.
9.2.2 Implementation of Density Bonusing for Private Rental Affordable Housing in the Regional Centre
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council direct staff to:
1. Develop an incentive or bonus zoning program for affordable housing benefits, including an Administrative Order and any required financial tools, in accordance with the program goals, assumptions, principles and directions outlined in the staff report dated September 6, 2016;
2. Negotiate with Housing Nova Scotia a Memorandum of Understanding assisting with the monitoring of affordable housing units provided by way of incentive or bonus zoning agreements.
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – NONE
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Tender No. 16-253 Northwest Arm Seawall Phase 4, Sir Sandford Flemming Park – West Region [PDF]
Motion:
That Halifax Regional Council:
1. Award Tender No. 16-253 Northwest Arm Seawall Phase 4, Sir Sandford Fleming Park – West Region to the bidder meeting specifications, Lange’s Rock Farm Construction Limited, for a Tender Price of $729,889 (net HST included), with funding from Project Account No. CPX01331 – Regional Water Access/Beach Upgrades; and
2. Award the construction and administration fees to Design Point Engineering & Surveying Limited in the amount of $7,149 (net HST included), with funding from Project Account No. CPX01331 – Regional Water Access/Beach Upgrades, as outlined in the Financial Implications section of the staff report dated November 14, 2016.
14.1.2 Public Transit Infrastructure Funding Applications, Access-A-Bus and Alderney Ferry Terminal Pontoon Advanced Funding, and the Approval of a Sole Source Award for 15 vehicles from Overland Custom Coach Ltd (2007) [PDF]
Motion:
That Halifax Regional Council:
1. Waive the requirement to appear at Audit and Finance Committee because of the time sensitive nature of the federal funding application;
2. Direct staff to apply for funding under the Public Transit Infrastructure Fund (PTIF) program for the purchase of Access A Bus vehicles, and for the replacement of the Alderney Ferry Terminal Pontoon;
3. Approve a sole source contract to Overland Coach LTD (2007) for the procurement of up to 15 Access-A-Bus vehicles for a total amount of up to $1,880,000 subject to federal cost sharing; and
4. Approve advanced funding for the purchase of up to 15 Access-A-Bus vehicles and for the replacement of the Alderney Ferry Terminal Pontoon in the amount of $3,200,000 as per the Financial Implications of the staff report dated November 21, 2016, subject to confirmation of federal cost sharing equal to 50% of the total cost.
14.1.3 Shakespeare by the Sea [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to enter into an amending agreement with Shakespeare by the Sea Theatre Society for the premises located at 5480 Point Pleasant Drive, Halifax, subject to confirmation of any necessary approvals from the Federal Government, as per the key terms and conditions set out in Table 1 of the staff report dated December 1, 2016; and
2. Direct staff to return to Council no later than fall 2017 with building recommendations relative to 5480 Pleasant Drive.
14.1.4 Proposed Amendments to Administrative Order SC-81, Respecting Closure of a Portion of Portland Street, Dartmouth, and Administrative Order SC-82, Respecting Closure of a Portion Irving Street, Dartmouth [PDF]
Motion – Councillor Karsten:
That Halifax Regional Council adopt the amendments to Administrative Orders SC-81, Respecting Closure of a Portion of Portland Street, Dartmouth, and Administrative Order SC-82, Respecting Closure of a Portion Irving Street, Dartmouth, adding Attachment B to each Administrative Order, as set out in Attachment 3 of the staff report dated December 5, 2016.
14.1.5 Amendments to the Regional Municipal Planning Strategy and Community Land Use By-laws Regarding the Development of 10 hectare (25 acre) lots (Supplementary Report) [PDF]
- Staff report dated Oct 26/16 [PDF]
Motion:
That Halifax Regional Council give first reading to consider the proposed amendments to the Regional Municipal Planning Strategy (MPS) and applicable community land use by-laws, as set out in Attachments A and B of the supplementary staff report dated November 23, 2016, to allow residential development on lots created though the HRM Charter 10 hectare subdivision approval exemption and which do not meet land use by-law requirements for road frontage and schedule a public hearing.
14.1.6 Amendment to Easement Agreement, 39 Coolens Road, Shad Bay [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to enter into an Easement Amendment Agreement on the following terms:
(a) Owner to permit staff to remove the fence at HRM’s cost and at the earliest opportunity;
(b) release the Municipality from all obligations whatsoever under the Easement Agreement, including the obligation to indemnify;
(c) acknowledge and confirm that on a go forward basis the owner shall be responsible for all future costs and expenses should the owner decide to erect a new fence, including the obligation to maintain in good repair; and
(d) acknowledge, ratify and confirm the right of the general public to access the beach and waters of Shad Bay unimpeded by the owner.
14.1.7 Case 20806 – Incentive or Bonus Zoning Agreement - Mixed-Use Development at 1509 and 1511 Queen Street, Halifax [PDF]
Motion:
That Halifax Regional Council adopt, and authorize the Mayor and Clerk to enter into and execute, the Incentive or Bonus Zoning Agreement as provided in Attachment A of the staff report dated December 5, 2016 for the mixed-use development at 1509 and 1511 Queen Street, Halifax.
14.1.8 Multi-District Facility (MDF) Project Plan
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Direct staff to negotiate a five year Management Agreement for the seven facilities listed as per the key terms and conditions in Table 1 of the Discussion section of the staff report dated December 7, 2016;
2. Direct staff to provide a report(s) to the Audit & Finance Standing Committee for Regional Council’s consideration that recommends the proposed Management Agreement and outlines the process and funding options to complete the absorption of outstanding debts and deficits for each of the facilities listed in Table 1 of the Discussion section of the staff report dated December 7, 2016;
3. Retain Sackville Sports Stadium as a HRM-operated facility integrated within the municipal administrative structure; and
4. Approve the one year Management Agreement between HRM and the Canada Games Centre Society, as found at Attachment 2, and authorize the CAO to execute the agreement and to exercise at his discretion any renewal options of the agreement.
14.2 MEMBERS OF COUNCIL
14.2.1 Councillor Karsten – First Books Canada Project – Bookcases for Lion’s Club [PDF]
Motion:
That Halifax Regional Council approve a one-time exemption for a district capital grant in the amount of $4200.00 to purchase bookcases to be used by the Eastern Passage Lion’s Club in their First Books Canada Project.
15. MOTIONS
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 In Camera (In Private) Minutes – November 22, 2016
Motion:
That the In Camera (In Private) minutes of November 22, 2016 be approved as circulated.
16.2 Labour Relations
A matter pertaining to reports, advice and recommendations, instruction or direction to officers and employees of the Municipality concerning labour relations and employee negotiations arising out of the contract or contract negotiations with one of the Municipalities unions.
16.2.1 HRM Labour Relations – Private and Confidential In Camera (In Private) Information Report Brought Forward – December 6, 2016
Motion:
That Halifax Regional Council convene to In Camera to address the matter.
16.2.2 HRM Pension Plan (HRMPP) Update – Private and Confidential In Camera (In Private) Information Report Bought Forward – December 6, 2016
Motion:
That Halifax Regional Council convene to In Camera to address the matter.
17. ADDED ITEMS
17.1 Ratification of Councillor Appointments from Standing Committees and Community Councils [PDF]
Motion:
That Halifax Regional Council adopt the recommendations of the Standing Committees and Community Council Appointments as outlined in Attachment # 1, to the report dated December 1, 2016.
Information Item
3. Proclamation – The Salvation Army Week – December 12 - 18, 2016 [PDF]
18. NOTICES OF MOTION
19. ADJOURNMENT
INFORMATION ITEMS
December 13, 2016