Date:
Time: Immediately Following Committee of the Whole Reconvene 6:00 p.m.
Location: Council Chamber
Minutes: February 23, 2016 Regional Council Minutes (PDF)
Summary of recorded votes: February 23, 2016 Regional Council Summary of Recorded Votes (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – NONE
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – February 16, 2016 & July 21, 2015
9.1 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE – February 16, 2016
9.1.1 Planning and Development – Public Consultation Renewed
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Direct staff to develop a new Administrative Order, which would outline required and optional engagement activities for planning applications, policy amendments, and new policy development undertaken by the Planning & Development business unit and return to the Community Planning and Economic Development Standing Committee when this work is complete;
2. Direct staff to investigate opportunities to implement new engagement tools as well as modernized existing tools on a go-forward basis in an effort to modernize the planning process;
3. Initiate the process to consider amending the Regional Municipal Planning Strategy so as to require consistency in public consultation requirement / standards throughout all Municipal Planning Strategies and Secondary Municipal Planning Strategies; and
4. Direct staff to return to the Community Planning and Economic Development Standing Committee on a yearly basis with the purpose of reporting on engagement activities performed in that year, and recommended improvements to the process.
9.1.2 Recommended Legislative Authority to Suspend Potential Development in the Barrington South (Old South Suburb) while Establishing a Heritage Conservation District [PDF]
Motion:
That Halifax Regional Council request the Province to amend the Heritage Property Act and Heritage Conservation Districts regulations, where appropriate, to authorize the Council to adopt a by-law that would suspend specific types of developments, for a period not exceeding one (1) year, within the boundaries of an area that Council has identified as part of a background study to establish a Heritage Conservation District. The by-law shall identify and restrict inappropriate development activity for the period in which it is in effect. Another by-law, under this provision, cannot be established, in an area which was previously subject to by-law, for a period of three years once the by-law ceases to be in effect.
9.2 TRANSPORTATION STANDING COMMITTEE – February 16, 2016
9.2.1 Public Boat Launch – Dartmouth Shoreline [PDF]
Motion:
That Halifax Regional Council direct staff to incorporate public boat launch opportunities into planning considerations of future private or public land developments along the Dartmouth ocean shore.
9.2.2 First Reading, Proposed By-law T-1001, Amendments to By-law T-1000, Respecting Taxis, Accessible Taxis and Limousines and Administrative Order 39, Respecting Taxis & Limousines Regulation [PDF]
Motion:
That Halifax Regional Council:
Give First Reading to proposed By-Law T-1001, which includes amendments to By-Law T-1000, Respecting the Regulation of Taxis, Accessible Taxis and Limousines, as set out in the Appendix B of the staff report dated December 22, 2015.
9.2.3 Vending By-law Types of Goods and Permit Fee Structure [PDF]
Motion:
That Halifax Regional Council direct that no amendments be made to the By-law C-501 Respecting Vending on Municipal Lands as it pertains to the types of goods that may be sold on municipal lands; and that no amendments be made to Administrative Order 15 Respecting License, Permit And Processing Fees as it pertains to the license fee structure.
9.3 HALIFAX AND WEST COMMUNITY COUNCIL – July 21, 2015
9.3.1 Case 18120 - Municipal Planning Strategy and Land Use By-Law Amendments for 348 Purcell’s Cove Road, Halifax [PDF]
i) Supplementary Information Report dated February 1, 2016 [PDF]
Motion:
That Halifax Regional Council refuse the request to amend the Halifax Municipal Planning Strategy (MPS) and Halifax Mainland Land Use By-law (LUB) to permit existing buildings and land uses (single unit dwelling, office of a professional person and accessory buildings) at 348 Purcell’s Cove Road, Halifax.
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARINGS – 6:00 P.M.
11.1 Case 20150 – Amendment to the River-lakes Secondary Plan under the Planning Districts 14 and 17 Municipal Planning Strategy (MPS) to allow the use of a wider range of techniques to reduce phosphorus emissions
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council approve the proposed amendments to the River-Lakes Secondary Plan under Planning Districts 14 and 17 Municipal Planning Strategy (MPS) as set out in Attachment A of the staff report dated December 11, 2015.
Public Hearings - Frequently Asked Questions
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
12.3 Presentations – Halifax Water 2016/17 Business Plan
- Report [PDF]
- Presentation [PDF]
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Proposed Amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies - Case CA0103 – Street Naming from August 1, 2015 to October 31, 2015 [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies as set out in Attachment A of the staff report dated February 1, 2016 in order to approve the naming of ten private lanes and seven public streets as identified in Attachment B of the staff report dated February 1, 2016.
14.1.2 Proposed Administrative Order SC-80, Respecting closure of a portion of Robie Street, Halifax [PDF]
Motion:
That Halifax Regional Council:
1. Declare the portion of the Robie Street right-of-way in front of 2859 Robie Street, Halifax, shown as Parcel R1 in Attachment “A” of the staff report dated January 26, 2016, surplus to municipal requirements, and categorize Parcel R1, as ‘Extraordinary’, as per Administrative Order 50
2. Approve Administrative Order SC-80 to close a portion of Robie Street that is in front of 2859 Robie Street, as shown as Parcel R-1, in Attachment “A” of the staff report dated January 26, 2016.
14.1.3 HRM’s Yearly Allocation to Community Monitoring Committee [PDF]
Motion:
That Halifax Regional Council provide the Community Monitoring Committee with an annual allocation of $90,000.
14.1.4 Leaf Collection Program [PDF]
Motion:
That Halifax Regional Council direct staff to complete the Leaf Collection Program with the existing resources and approved budget.
14.1.5 Proposed Administrative Order SC-81, Respecting closure of a portion of Portland Street, Dartmouth [PDF]
Motion:
That Halifax Regional Council:
1. Declare the portion of the Portland Street right of way in front of 520-530 Portland Street, Dartmouth, shown as Parcel PS-B in Attachment “A” of the staff report dated January 29, 2016, surplus to municipal requirements, and categorize Parcel PS-B, as ‘Extraordinary’, as per Administrative Order 50
2. Approve Administrative Order SC-81 to close a portion of Portland Street, shown as Parcel PS-B, in Attachment “A” of the staff report dated January 29, 2016.
14.1.6 Case 20224 – Amendments to the Sackville Municipal Planning Strategy and Sackville Drive Secondary Planning Strategy, 900 & 902 Sackville Drive, Sackville [PDF]
Motion:
That Halifax Regional Council direct staff to:
1. Initiate the process to consider amending the Sackville Municipal Planning Strategy (MPS) and Sackville Drive Secondary Planning Strategy to enable Kent Building Supplies to expand onto land located at 900/902 Sackville Drive; and
2. Follow the public participation program for municipal planning strategy amendments that was adopted by Regional Council on February 27, 1997.
14.1.7 Funding Request - Lake District Recreation Association (LRDA) [PDF]
Motion:
That Halifax Regional Council:
1. Approve entering into a one-year agreement with the option to extend for two additional years with the Lake District Recreation Association with annual funding of $50,000, subject to consideration through HRM’s annual budget approval process; and
2. Direct the Acting Chief Administrative Officer, or his delegate, to negotiate and execute a contribution agreement on behalf of the Municipality with the Lake District Recreation Association that, in the opinion of the Acting Chief Administrative Officer or his delegate, achieves the outcomes of the Municipality as identified in the staff report dated February 11, 2016.
14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Integrated Mobility Plan [PDF]
Motion:
That Halifax Regional Council approve an increase to the 2015/16 operating budget, to reflect the approval to undertake the Integrated Mobility Plan, as directed by Council, with funding from the Strategic Studies Reserve, Q330, as described in the Financial Implications section of the staff report dated January 5, 2016.
14.2.2 Tax Relief for Non-Profit Organizations – Proposed Renewal of Tax Relief for Leases Removed from Administrative Order Schedules [PDF]
Motion:
That Halifax Regional Council approve a grant for the nine (9) organizations/ten (10) properties listed in Attachment 1 of the staff report dated January 27, 2016 for fiscal year 2015-16, effective April 1, 2015, unless stated otherwise, at an estimated combined cost of $129,766 from Account M311-8006.
14.2.3 Budget Increase CBU01004 Former CA Beckett School Soil Remediation [PDF]
Motion:
That Halifax Regional Council:
1. Increase Project No. CBU0I004 – Former CA Beckett School – Soil Remediation by $135,000.00 (net HST included) with cost sharing $121,500.00 from Halifax Regional School Board (HRSB) and $13,500.00 from CAPPOOL as outlined in the Financial Implications section of the staff report dated January 11, 2016.
2. Increase PO No. 2070720498 to Vector Demolition, by $130,000.00 (net HST included) with cost sharing $117,000.00 from Halifax Regional School Board (HRSB) and $13,000.00 (10%, net HST included) HRM’s cost-shared portion.
14.3 ENVIRONMENT AND SUSTAINABILITY STANDING COMMITTEE
14.3.1 Organics Processing and Management [PDF - 11 Mb]
Motion:
That Halifax Regional Council direct staff to initiate the process to identify a service provider for organics management and processing as per the scope of work and requirements included as Attachment A to the staff report dated January 6, 2016 and to return to Halifax Regional Council to award the organics management and processing contract.
14.4 HARBOUR-EAST MARINE DRIVE COMMUNITY COUNCIL
14.4.1 Disbursement of Funds from the Musquodoboit Harbour Common Area Rate, cost centre C160 [PDF]
Motion:
That Halifax Regional Council approve $10,000 payable to the Musquodoboit Harbour and Area Chamber of Commerce and Civic Affairs (MHACCCA) as partial funding for completion of a Master Conceptual Plan by Ekistics Plan and Design for the Eastern Shore West Municipal Planning Area with funding to be provided from the Musquodoboit Harbour Common Area Rate, cost centre C160.
14.4.2 Request for Staff Report Regarding the Removal of the Halifax Logo from all Signage in the Harbour East-Marine Drive Communities [PDF]
Motion:
That Regional Council request a staff report regarding the removal of the Halifax logo and brand from all community signs, landmarks and flagpoles in the Harbour East Marine Drive Communities.
14.5 GRANTS COMMITTEE
14.5.1 Proposed Amendments to Administrative Order 2014-001-ADM Respecting Tax Relief to Non-Profit Organizations – New Applications, Renewals, and Proposed Amendments for 2015-16 Fiscal Year [PDF]
Motion:
That Halifax Regional Council repeal and replace Schedules 26, 27, 28, 29 and 30 of Administrative Order 2014-001-ADM Respecting Tax Relief to Non-Profit Organizations as set out in Attachment 2, 3, 4, 5, 6, and 7 of the supplementary staff report dated January 21, 2016 at a combined total cost of $3,308,002 from Account M311-8006.
14.5.2 Halifax Explosion Recommended Grants [PDF]
Motion:
That Halifax Regional Council approve:
1. Ten (10) awards as detailed in the Discussion section of the staff report dated January 19, 2016 (Attachment 1) for a combined total of $90,760 from Account M311-8004 Community Grants Program; and
2. Transfer of $47,647 from M311-8004 to the Operation Surplus Reserve Q328.
15. MOTIONS
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to
16.1.1 Property Acquisition – 145 Main Street Dartmouth – Private and Confidential Report
Motion:
The Audit and Finance Standing Committee recommends that Halifax Regional Council:
1. Approve an increase to Capital Project CTU00897, Road Corridor Land Acquisition for the purchase of land to be funded from the Sale of Capital Assets Reserve (Sale of Land) Q101, as detailed in the Financial Implications of the January 6, 2016 private and confidential staff report and Table 3;
2. Authorize the Mayor and Municipal Clerk to execute an Agreement of Purchase for 145 Main Street, PID 191668, located in Dartmouth for future right-of-way requirements, as per the terms and conditions outlined in the private and confidential staff report dated January 6, 2016, Table 1, and the financial implications section of the private and confidential staff report dated January 6, 2016; and
3. Authorize staff to proceed with Alternative No. 4, as shown in Table 2 of the private and confidential staff report dated January 6, 2016, following conveyance of 145 Main Street, Dartmouth; and
4. It is further recommended that this report not be released to the public until the transaction has closed.
16.1.2 Property Acquisition – Bedford Highway, Halifax, NS – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to enter into an Agreement of Purchase and Sale, as per the terms and conditions outlined in the private and confidential staff report dated January 28, 2016 and Table 1;
2. Authorize Planning and Development staff to initiate the process of rezoning the property from its existing zoning classifications described within the private and confidential staff report dated January 28, 2016 to Institutional (SI) Zone under the Bedford Land Use By-Law following the acquisition;
3. Authorize staff to proceed with the demolition of the existing building following the acquisition; and
4. It is further recommended that the private and confidential report dated January 28, 2016 not be released to the public until the transaction has closed.
17. ADDED ITEMS
17.1 Ratification of Motion from Committee of the Whole – Proposed Administrative Order 2015-004-OP Respecting Traffic Calming
Motion:
That Committee of the Whole recommend that Halifax Regional Council approve Administrative
Order #2015-004-OP, the Traffic Calming Administrative Order, as outlined in Attachment A of the Transportation Standing Committee report dated October 2, 2015 with the following amendments:
That section 31 is amended to replace the reference to “section 29” with a reference to “section 30” so it reads: “If traffic calming measures are removed from a street in accordance with section 30, subsequent traffic calming requests shall not be considered…” and
That section 3 (e) be amended to remove the words (includes major school bus route)
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.2 Personnel Matter
A matter pertaining to an identifiable individual or group.
16.2.1 2016 Volunteer Award Recipients – Private and Confidential Report
Motion:
The Executive Standing Committee recommends that Halifax Regional Council:
1. Approve the individual Adult and Youth award recipients; including ten volunteers to attend the Provincial Volunteer Awards and Halifax Regional Municipality's (HRM) 2016 Volunteer of
the Year Awards in Attachment 1 of the private and confidential report dated February 4, 2016 with the following amendment:
That the additional award recipient be added to the Halifax Regional Municipality's (HRM) 2016 Volunteer of the Year Awards as outlined in the private and confidential handout dated February 23, 2016.
2. Approve Community Group award recipients in two categories in Attachment 2 of the private and confidential report dated February 4, 2016; and
3. Not release the private and confidential report dated February 4, 2016 to the public until the 2016 Halifax Regional Municipality's (HRM) Volunteer Awards Ceremony on April 13, 2016
with the following amendment:
and that the private and confidential handout dated February 23, 2016 also not be released to the public until the 2016 HRM Volunteer Awards Ceremony on April 13, 2016.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Legal Advice – Transition Allowance
2. Private and Confidential In Camera (In Private) Information Report - re: Personnel Matter – CAO Recruitment
18. NOTICES OF MOTION
19. ADJOURNMENT
INFORMATION ITEMS
February 23, 2016