Date:
Time: Immediately Following Committee of the Whole; Reconvene 6:00 p.m., if required
Location: Virtual
Agenda
1. CALL TO ORDER
2. APPROVAL OF MINUTES – May 18, 2021
3. APPROVAL OF THE ORDER OF BUSINESS
4. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve the following items: 11.1.1, 11.1.3, 11.1.4, 11.1.5, 11.1.6, 11.1.9, 11.3.1, 11.4.1, 11.4.2, 11.4.3, 11.5.1, 11.6.1 and 11.6.2
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RESCISSION – NONE
7. CONSIDERATION OF DEFERRED BUSINESS - NONE
8. PUBLIC HEARING – NONE
9. CORRESPONDENCE, PETITIONS & DELEGATIONS
9.1 Correspondence
9.2 Petitions
9.3 Presentations
10. INFORMATION ITEMS BROUGHT FORWARD - NONE
11. REPORTS
11.1 CHIEF ADMINISTRATIVE OFFICER
11.1.1 Less than Market Value Lease - South End Community Day Care* [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to enter into a less than market value lease agreement with the South End Community Day Care for the leased premises located at 5594 Morris Street, Halifax, as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated February 22, 2021.
11.1.2 Green Choice Program [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Submit an expression of interest to the Province of Nova Scotia for enrollment in the Green Choice Program to procure 100% of the Municipality’s corporate electricity need through renewable resources;
2. Pay the non-refundable application fee of $500 to apply for enrollment in the Green Choice Program; and
3. If accepted into the Green Choice Program, negotiate a Subscriber Agreement and return to Regional Council with the finalized Subscriber Agreement, including term length and financial risk considerations for approval.
11.1.3 First Reading Proposed By-law S-315, Amending By-law S-300, Respecting Streets and Proposed Administrative Order 2020-006-OP, Respecting Roadside Memorials - Policy for Roadside Memorials* [PDF]
Motion:
That Halifax Regional Council give First Reading to By-law S-315, amending By-law S-300, Respecting Streets, as set out in Attachment B of the staff report dated May 11, 2021.
11.1.4 Increase to Contract – Tender 18-071 Janitorial Services – Outdoor Washrooms, Group 2* [PDF]
Motion:
That Halifax Regional Council approve an increase to contract 18-071 Janitorial Services – Outdoor Washrooms, Group 2 in the amount of $42,653 (net HST included) with funding from Municipal Facilities Maintenance and Operations cost centre W200, as outlined in the Financial Implications section of the staff report dated May 11, 2021.
11.1.5 Facility Operating Agreement – East Dartmouth Community Centre* [PDF]
Motion:
That Halifax Regional Council authorize the Chief Administrative Officer (CAO) to:
1. Execute a Facility Operating Agreement with the Boys & Girls Clubs of Greater Halifax, for the East Dartmouth Community Centre, substantially in the same form as set out in Attachment 1 of the staff report dated April 17, 2021; and
2. Negotiate and execute an Assignment and Assumption Agreement with the Boys & Girls Clubs of Greater Halifax for the existing sublease with the Nova Scotia Health Authority consistent with the key terms and conditions outlined in Table 1 of the staff report dated April 17, 2021.
11.1.6 Increase to Contract – PO 2070802671 Consulting Services for Woodside Ferry Terminal Recapitalization Phase 1 and Phase 2* [PDF]
Motion:
That Halifax Regional Council:
1. Approve an increase of $108,456 (net HST included) to PO 2070802671, Consulting Services for Woodside Ferry Terminal, Phase 1 and 2, to Abbott Brown Architects, from Project No. CB000042 – Woodside Ferry Terminal Upgrades and from Project No. CB190008 - Energy Efficiency Initiatives, as outlined in the Financial Implications section of the staff report dated May 10, 2021.
2. Approve an increase of $40,000 (net HST included) to PO 2070847216, for CN Rail Permit Fees and Flagman Services from Project No. CB000042 – Woodside Ferry Terminal Upgrades, as outlined in the Financial Implications section of the staff report dated May 10, 2021.
11.1.7 Proposed Amendments to Administrative Order 46, Respecting Asset Naming Policies and Administrative Order 29, Respecting HRM Civic Addressing Policies – Address Asset and Street Naming Procedures as per the Task Force on the Commemoration of Edward Cornwallis and the Recognition and Commemoration of Indigenous History [PDF]
Motion:
That Halifax Regional Council:
1. Adopt the proposed amendments to Administrative Order 46, the HRM Asset Naming Administrative Order to allow commemorative renaming, as shown in Attachment A of the staff report dated May 10, 2021;
2. Approve the renaming of Cornwallis Park to Peace and Friendship Park, as shown in Attachment B of the staff report dated May 10, 2021;
3. Adopt the proposed amendments to Administrative Order 29, the HRM Civic Addressing Administrative Order to allow for Council’s future consideration of:
a. increased flexibility in streets renamings, as shown in Attachment C of the staff report dated May 10, 2021; and
b. the potential for apostrophes in street names, as shown in Attachment C of the staff report dated May 10, 2021; and
4. Approve the community consultation process for renaming Cornwallis Street as shown in Attachment D of the staff report dated May 10, 2021.
11.1.8 Second Reading Proposed By-law T-1005, amending By-law T-1000, Respecting Taxis, Accessible Taxis, Limousines and Transportation Network Companies – Amendments to License Appeal Committee Terms of Reference [PDF]
This item will be addressed after 1pm due to the noon deadline for the public to submit correspondence for Second Readings of By-laws.
Motion:
That Halifax Regional Council adopt By-law T-1005, the purpose of which is to amend By-law T-1000, the Halifax Regional Municipality Taxi and Limousine By-law as set out in Attachment 2 to the staff report dated February 23, 2021.
11.1.9 Case 20374 – Change to Post-Bonus Height Public Benefit, Incentive or Bonus Zoning Agreement, 1452 Brenton Street, Halifax* [PDF]
Motion:
That Halifax Regional Council adopt and authorize the Mayor and Clerk to enter into and execute the Incentive or Bonus Zoning Agreement, which shall substantially be of the same form as set out in Attachment B of the staff report dated May 13, 2021 for the sixteen storey, mixed-use building at 1452 Brenton Street, Halifax.
11.1.10 Framework for Anti-Black Racism Strategy and Action Plan Development [PDF]
- Staff Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Endorse the Anti-Black Racism Framework, as set out in Attachment 1 of the staff report dated April 6, 2021, which will guide the development of a strategy and action plan; and
2. Request that the Chief Administrative Officer provide annual updates to Regional Council on the progress of the plan.
11.1.11 Options to Support Business Recovery with Parking Programming [PDF]
-Staff Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Waive the requirement for the Audit & Finance Standing Committee to review and make a recommendation to Regional Council regarding the increase to Project No. CI990031 Parking Technology in the amount of $24,000;
2. Approve an increase to Project No. CI990031 Parking Technology in the amount of $24,000 with funding from General Contingency Reserve Q421, as outlined in the Financial Implications section of the staff report dated June 2, 2021.
and direct the Chief Administrative Officer to:
3. Adopt and implement the marketing strategy valued at $50,000;
4. Cover HotSpot pay-per-use fees for a period of three months up to $15,000;
5. Execute a contract change order with Precise Parklink on terms satisfactory to the Chief Administrative Officer, to cover set up costs and the first year of subscription fees of a merchant validation program for up to 200 merchants, to be administered by the Business Improvement Districts; and
6. In support of the COVID Recovery Programming, waive parking rates pursuant to section 12A of Administrative Order 15 Respecting License, Permit and Processing Fees to offer free on-street metered parking between 4-6 pm on the following days, provided there are no public health directives that would cancel the programming:
June 17, 18, 24, 25
July 2, 8, 9, 15,16, 22, 23, 29, 30
August 5, 6, 12, 13, 19, 20, 26, 27
September 3, 4, 10, 11
all of which is outlined in the discussion section of the staff report dated June 2, 2021.
11.2 AUDIT AND FINANCE STANDING COMMITTEE
11.2.1 HRM Support for Open Streets Initiatives [PDF]
-Staff Presentation [PDF]
Motion:
That Halifax Regional Council approve an unbudgeted withdrawal from the Community and Events Reserve (Q621) in the amount of $13,000 to be allocated to Switch Open Streets Event in the Regional Special Events program.
11.3 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
11.3.1 Multi-Service Youth Centre Evaluation* [PDF]
Motion:
That Halifax Regional Council:
1. Approve the continuation of the collaborative multi-agency, Multi-Service Youth Centre (The Den) at Acadia School in Lower Sackville;
2. Direct the Chief Administrative Officer to continue to seek opportunities to establish multi-services youth centres in other areas of the municipality based on the approach outlined in the discussion section of the April 6, 2021 staff report;
3. Direct the Chief Administrative Officer to adopt the multi-service youth centre model as outlined in the April 6, 2021 staff report as the preferred model in the delivery of programs and services to youth in the municipality; and
4. Subject to approval of funds in the 2022/23 budget, the confirmation of a suitable location and the commitment of the stakeholders, approve the creation of a multi-service youth centre in the Spryfield/Herring Cove area.
11.4 HALIFAX AND WEST COMMUNITY COUNCIL
11.4.1 Council Request for Rezoning of PIDs 00271585, 00323139, 00323147 on and near Williams Lake, Halifax* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Initiate a process to consider site-specific amendments to the Halifax Secondary Municipal Planning Strategy and Halifax Mainland Land Use By-law for PID 00323139, and portions of PIDs 00271585 and 00323147 zoned Residential Development District (RDD), in order to better protect the environmentally-sensitive features identified on Maps 3a and 3b of the Mainland South SPS (Maps 5 and 6 of the staff report dated March 17, 2021); and follow the public participation program for municipal planning strategy amendments as approved by Regional Council on February 27, 1997; and
2. Consider amendments to the Regional Municipal Planning Strategy, the Halifax Secondary Municipal Planning Strategy and Halifax Mainland Land Use By-law for lands currently designated and zoned Urban Reserve in the Purcell’s Cove Backlands area (as shown on Map 1 of the staff report dated March 17, 2021), through the ongoing Regional Plan Review (Case 22257) in order to protect environmentally-significant features in the area, consistent with the policy directions outlined in the staff report dated March 17, 2021.
11.4.2 Implementing Natural Surface Back Country Trails within Interior of the Western Common Wilderness Common* [PDF]
Motion:
That Halifax Regional Council request a staff report considering proposed amendments to the Western Common Wilderness Common Master Plan to consider the implementation of natural surface backcountry trails within interior areas of the Western Wilderness Common.
11.4.3 Pedestrian Crossing at the Intersection of Governors Lake Drive and St. Margarets Bay Road* [PDF]
Motion:
That Halifax Regional Council request a staff report to analyze the potential of adding a pedestrian crossing at the intersection of Governors Lake Drive and St. Margaret’s Bay Road.
11.5 NORTH WEST COMMUNITY COUNCIL
11.5.1 Case 22726 - Amendments to the Bedford Municipal Planning Strategy Land Use By-law for 16 Rutledge Street, Bedford* [PDF]
Motion:
That Halifax Regional Council give First Reading to consider the proposed amendments to the Municipal Planning Strategy and Land Use By-law for Bedford, as set out in Attachments A and B of the staff report dated April 6, 2021 to change 16 Rutledge Street from the Residential Two Unit Zone to the Residential Multiple Unit Zone, and schedule a public hearing.
11.6 SPECIAL EVENTS ADVISORY COMMITTEE
11.6.1 Marketing Levy Special Events Reserve (MLSER) Major Sport Hosting Funding Request 2022* [PDF]
Motion:
That Halifax Regional Council approve an Event Grant in the amount of $40,000 from the 2021/2022 Community and Events Reserve, Q621 to fund the 2022 U SPORTS Men’s Hockey Championships.
11.6.2 Marketing Levy Special Events Grant Report 2021/2022*
Motion:
That Halifax Regional Council:
1. Pending final approval of the 2021/2022 budget, approve two Distinguished Event Grants for a total of $31,500 as identified in Table 1 of the staff report dated March 23, 2021 in 2021/22 from the Community and Events Reserve, Q621;
2. Pending final approval of the 2021/2022 budget, approve two New (Emerging) Event Grants in the amount of $20,500 as identified in Table 2 of the staff report dated March 23, 2021 from the Community and Events Reserve, Q621;
3. Pending final approval of the 2021/2022 budget, approve eleven Signature Event Grants in the amount of $440,000 as identified in Table 3 of the staff report dated March 23, 2021 from the Community and Events Reserve, Q621;
4. Pending final approval of the 2022/2023 budget, approve one Distinguished Event Grant in the amount of $45,000 as identified in Table 1 of the staff report dated March 23, 2021 for the 2023 U SPORTS Men’s Final 8 Basketball Championships (2023 U SPORTS Final 8);
5. Pending final approval of the 2022/2023 budget, approve 1 Major Hosting Event grant in the amount of $200,000 as identified in Table 4 of the staff report dated March 23, 2021 from the Community and Events Reserve, Q621; and
6. Request a review of the planned online-only (virtual) event requests to provide funding at 80% of proposed staff recommendation amount.
11.7 MEMBERS OF COUNCIL
11.7.1 Councillor Austin - Park Lighting Strategy [PDF]
Motion:
That Halifax Regional Council request a staff report on developing a park lighting strategy. The strategy should consider the need for policy changes around park usage, conditions/criteria in which lighting is needed, and a capital program for park upgrades.
11.7.2 Councillor Austin - Park Steward Program [PDF]
Motion:
That Halifax Regional Council request a staff report on a park stewards program to facilitate citizen volunteering in HRM parks.
12. MOTIONS
13. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
13.1 In Camera (In Private) Minutes – April 20, 2021
Motion:
That the In Camera (In Private) minutes of April 20, 2021 be approved as circulated.
13.2 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated May 11, 2021; and
2. Direct that the private and confidential staff report dated May 11, 2021 be maintained private and confidential.
13.3 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated March 12, 2021; and
2. Direct that the private and confidential staff report dated March 12, 2021 be maintained private and confidential.
13.4 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated June 1, 2021; and
2. Direct that the private and confidential staff report dated June 1, 2021 be maintained private and confidential.
13.5 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated June 1, 2021; and
2. Direct that the private and confidential staff report dated June 1, 2021 be maintained private and confidential.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Legal Advice
14. ADDED ITEMS
14.1 Councillor Mason – Tax Relief for NFPs (Not-For-Profits) during Construction and Renovation
Motion:
That Halifax Regional Council request a staff report providing options to temporarily include vacant or unoccupied properties owned by non-profits or charities on Administrative Order 2014-001-ADM while they are undergoing construction or renovation.
14.2 Councillor Mason – Letter Supporting Cessation of Infill Applications on the Northwest Arm
Motion:
Halifax Regional Council request the Mayor write a letter to The Honourable Omar Alghabra, Minister of Transport to support the request that the Federal Government immediately invoke a cessation on all infill application approvals on the Northwest Arm of Halifax until such time as appropriate governance
can be put in place to prohibit all future infilling of the Northwest Arm.
15. NOTICES OF MOTION
16. ADJOURNMENT
INFORMATION ITEMS
June 8, 2021
________________________________________
2. Proclamation – World Press Freedom Day – May 3, 2021 [PDF]
3. Memorandum from the Municipal Clerk dated May 31, 2021 re: Request for Presentation to Council [PDF]
4. Proclamation – VON Week – May 23-29, 2021 [PDF]
5. Proclamation – Brain Injury Awareness Month – June 2021 [PDF]
6. Proclamation – Action Anxiety Day – June 10, 2021 [PDF]