Date:
Time: 10:00 a.m.; If required, reconvene at 6:00 p.m.
Location: Virtual Meeting
Minutes: March 1, 2022 Halifax Regional Council Minutes (PDF)
Agenda
REVISED
1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – Regional Council February 8 and 15, 2022 and Committee of the Whole February 15, 2022
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve recommendations in the following items: 15.1.2, 15.1.3, 15.2.1, 15.2.2, 15.3.3 and 15.4.1
6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
8. MOTIONS OF RECONSIDERATION – NONE
9. MOTIONS OF RESCISSION – NONE
10. CONSIDERATION OF DEFERRED BUSINESS – January 25, 2022
10.1 Deputy Mayor Lovelace – Public Safety Strategy Annual Update [Large 31 Mb PDF]
11. NOTICES OF TABLED MATTERS – NONE
12. PUBLIC HEARINGS – NONE
13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence
13.2 Petitions
13.3 Presentations
14. INFORMATION ITEMS BROUGHT FORWARD - NONE
15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1 Photo Enforcement Feasibility Study
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Suspend the rules of procedure under Schedule 7, the Transportation Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order, requiring the Standing Committee to provide policy direction related to neighbourhood transportation initiatives for traffic calming and mitigation; and
2. Direct the Chief Administrative Officer to develop a program of photo enforcement in anticipation of the eventual proclamation of the Traffic Safety Act and in accordance with the recommendations set out in the January 2022 consulting report prepared by Stewart Solutions Inc.
15.1.2 HRM – Halifax Port Authority Fish Passage Project, Dartmouth* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Include work to the Hawthorne Street culvert in the Capital Budget for 2024/25; and
2. Facilitate the Halifax Port Authority’s project to construct fish passage around the Banook Lock at no net cost to the Municipality.
15.1.3 Award - Increase to PO# (Purchase Order) 2070869233 Emergency Michelin Tire Procurement* [PDF]
Motion:
That Halifax Regional Council approve an increase to PO#2070869233 for procurement of Michelin tires in the amount of $22,539.07 (Net HST) from Operating account R938 BTC Bus Maintenance as outlined in the financial Implications section of the staff report dated February 2, 2022.
15.1.4 Africville Visioning Process Update
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer, through the Office of Diversity and Inclusion/African Nova Scotian Affairs Integration Office (D&I/ANSAIO), to work with community partners to conduct phase one of an Africville visioning process. The recommendation is to conduct phase one of a three phased process.
15.1.5 2020/21 Supplementary Education Funding [PDF]
Motion:
That Halifax Regional Council:
1. Suspend the rules of procedure under Schedule 2, the Audit and Finance Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order, requiring the Standing Committee to review and make recommendations on proposed changes in any operating or project budget items;
2. Direct the Chief Administrative Officer to reduce the 2021/22 payment to the Halifax Regional Centre for Education (HRCE) for Supplementary Education funding by $205,601; and
3. Direct the Chief Administrative Officer to allocate the $205,601 to the Emergency Housing Fund as a contingency to purchase, install and maintain modular units at two sites and to address suitable temporary housing to address needs of unhoused residents.
15.1.6 Funding for Stormwater Right-of-way Cost as General Tax [PDF]
Motion:
That Halifax Regional Council maintain By-Law C-900 and direct the Chief Administrative Officer to maintain By-Law C-900 and the current HRM stormwater right-of-way charge of $40 per Halifax Water stormwater client, collected on behalf of HRM on the Halifax Water bill.
15.1.7 Award – No. 21-415, Private On Demand Accessible Transportation Service [PDF]
Motion:
That Halifax Regional Council:
1. Award Tender No. 21-415, Private On Demand Accessible Transportation Service as a three-year contract to the sole bidder meeting specifications, SeniorsTransit Inc. for a maximum life-cycle cost of $1,805,013 (net HST included) with funding from the Halifax Transit 2022/23 proposed operating budget Account R637, as outlined in the Financial Implications section of the staff report dated February 4, 2022.
2. Direct the Chief Administrative Officer (CAO) to execute the contract with SeniorsTransit subject to terms and conditions acceptable to the CAO and approval to form and authority by Legal Services.
15.1.8 80 True North Crescent – Rapid Housing Initiative Funding [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Chief Administrative Officer (CAO) to negotiate a tripartite agreement with Canada Mortgage and Housing Corporation (CMHC) and the Affordable Housing Association of Nova Scotia (AHANS); and an amended Buy-Back Agreement with AHANS regarding the parties’ respective rights and responsibilities for the development and use of 80 True North Crescent, Dartmouth for affordable housing, substantially in accordance with the draft agreements included as Attachment A and B of the staff report dated February 9, 2022, subject to such further amendments as the CAO may deem advisable;
2. Authorize the CAO to direct the Mayor and Municipal Clerk to execute the said agreements on behalf of the Municipality;
3. Authorize the CAO to amend the agreements between the Municipality and AHANS for the sale, development and use of 64, 67, 80, and 91 True North Crescent, on terms that he in his discretion deems advisable to facilitate and support the development of affordable housing on the subject lands.
15.1.9 Proposed Amendments to Administrative Order 15, Respecting License, Permit and Processing Fees – Forgive Sidewalk Café Fees 2022 [PDF]
Motion:
That Halifax Regional Council adopt the amendments to Administrative Order 15, the License, Permit and Processing Fees Administrative Order, as set out in Attachment 2 of the staff report dated February 16, 2022.
15.1.10 Assignment of Contract for RFP (Request for Proposal) 19-058 – Household Special Waste Services [PDF]
Motion:
That Halifax Regional Council consent to the assignment of the Municipality’s existing contract with Terrapure Environmental for RFP 19-058 - Household Special Waste Services to GFL Environmental Services Inc. and direct the Chief Administrative Officer to execute an assignment and assumption agreement to permit the assignment.
15.1.11 HRM Affordable Housing Grant Program Update and Additional Funding Request for Compass NS [PDF]
Motion:
That Halifax Regional Council:
1. Suspend the rules of procedure under Schedule 2, the Audit and Finance Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order that requires Audit and Finance Committee to review and make recommendations regarding withdrawals from reserves not approved in the approved budget before being tabled at Regional Council;
2. Approve an unbudgeted reserve withdrawal from Reserve Q640 - Bonus Zoning of $415,245 to operating account C320 – Policy and Strategic Planning; and
3. Direct the Chief Administrative Officer to allocate an additional $415,245 from the Bonus Zoning Reserve to increase the total funding allocated to the 2021/22 Affordable Housing Grant Program.
15.1.12 Rapid Housing Initiative – Housing Nova Scotia Funding [PDF]
Motion:
That Halifax Regional Council authorize the Chief Administrative Officer to negotiate and execute Contribution Agreements, and any amendments or consents arising from them, with Housing Nova Scotia and the third party non-profit recipients of the Rapid Housing Initiative, as further discussed in the staff report dated February 22, 2022, to receive and distribute Provincial capital and operational funding to support the affordable housing developments funded through the Rapid Housing Initiative Cities Stream.
15.2 AUDIT AND FINANCE STANDING COMMITTEE
15.2.1 Award – 22-1024, Alternative Procurement – Broad Street (North) Roundabout* [PDF]
Motion:
That Halifax Regional Council:
1. Approve an unbudgeted reserve withdrawal of $1,350,000 from the Capital Fund Reserve –Q526,
2. Approve a budget increase of $3,250,000 to capital account CTU01006 – Bedford West Oversizing, with $1,350,000 coming from reserve Q526 and $1,900,000 coming from Capital Cost Contributions (CCC’s),
3. Award Alternative Procurement 22-1024 for the design and construction of a roundabout at the intersection of Larry Uteck Boulevard and Broad Street (North) through an Alternative Procurement to West Bedford Holdings Limited at a maximum value of $3,250,000 (net HST included) as outlined in the Financial Implications section of the February 4, 2022 staff report.
15.2.2 2021/2022 Write Off of Uncollectible Accounts* [PDF]
Motion:
That Halifax Regional Council approve:
1. The real property tax accounts in the amount of $74,879.10 comprised of $43,334.19 principal and $31,544.91 interest as summarized in Schedule 1 of the staff report dated January 5, 2022 be formally written out of the books of account;
2. The general revenue accounts in the amount of $9,593.37 comprised of $9,552.68 principal and $40.69 interest as summarized in Schedule 1 of the staff report dated January 5, 2022 be formally written out of the books of account;
3. The recreation accounts in the amount of $26,124.15 comprised of $26,124.15 principal and $0.00 interest as summarized in Schedule 1 of the staff report dated January 5, 2022 be formally written out of the books of account.
15.2.3 Management of Solid Waste Operations Audit – Action Plan [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to prepare a staff report regarding an action plan to address the recommendations outlined in the Management of Solid Waste Operations Audit report within one year.
15.3 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
15.3.1 Hotel Association of Nova Scotia Proposal - Tourism Marketing and Event Leadership for HRM
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Chief Administrative Officer to execute a non-binding Memorandum of Understanding (MOU) with the Hotel Association of Nova Scotia (HANS), a society formed under the Societies Act (Nova Scotia) substantially in the form provided in Attachment 1 of the January 20, 2022 staff report;
2. Suspend the rules of procedure under Schedule 2, the Audit and Finance Standing Committee Terms of Reference of Administrative Order One, the Procedures of the Council Administrative Order and include funding for Discover Halifax to support the delivery of enhanced destination marketing and management programs as part of the Municipality’s 2022-2023 budget planning process for consideration during the Budget Adjustment List (BAL) debate in March 2022 with a cumulative contribution to be phased over three years as follows:
a. $250,000 in fiscal 2022/2023 budget;
b. $250,000 in fiscal 2023/2024 budget; and
c. $250,000 in fiscal 2024/2025 budget
3. Subject to amendments by the Province of Nova Scotia to the Halifax Regional Municipality Marketing Levy Act (HRMMLA) respecting the cap on the marketing levy and the extension of the marketing levy to operations of less than 20 rooms or rental units, direct the Chief Administrative Officer to initiate the process to amend By-law H-400 to implement the amendments to the HRMMLA as necessary; and
4. Authorize the Chief Administrative Officer, or his designate, to negotiate and execute a Service Level Agreement on behalf of the Municipality with Discover Halifax, including the terms and conditions set out in Table 2 of the discussion section of the January 20, 2022 staff report, and otherwise acceptable to the Chief Administrative Officer.
15.3.2 Formalizing Relationship between HRM & “Every One Every Day Kjipuktuk – Halifax” [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to prepare a staff report with recommendations on formalizing the relationship between Halifax Regional Municipality and “Every One Every Day Kjipuktuk-Halifax” with the intent to:
1. Embed the collaborative work of reconciliation in Halifax Regional Municipality business units;
2. Centre reconciliation in the design and development of civic and social infrastructure;
3. Enable Halifax Regional Municipality to participate in more localized and circular economies through Participatory City platform; and
4. Facilitate joint-action around the advancement of Truth & Reconciliation and strengthened participation of all residents in inclusive civic development and growth.
15.3.3 Nourish Nova Scotia* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to provide a staff report to consider HRM endorsement of the Coalition for Healthy School Food’s call for development of a universal, cost-shared, healthy school food program for Canada.
15.4 ENVIRONMENT AND SUSTAINABILITY STANDING COMMITTEE
15.4.1 Declining Water Levels in Williams Lake* [PDF]
Motion:
That Halifax Regional Council request that the Mayor write a letter to the Province requesting that the Williams Lake Dam be assumed by a provincial body and repaired or replaced to address its impact on declining water levels in Williams Lake or that the Province revisit its position on granting permits or agreements for community group ownership or maintenance of dams.
16. MOTIONS - NONE
17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
17.1 CONTRACT NEGOTIATIONS - Private and Confidential Report
A matter pertaining to contract negotiations and legal advice.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential report dated February 22, 2022; and
2. Direct that the private and confidential report dated February 22, 2022 be maintained private and confidential.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Personnel Matter
18. ADDED ITEMS
Additions:
17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
17.2 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated February 28, 2022; and
2. Direct that the private and confidential staff report dated February 28, 2022 be maintained private and confidential.
19. NOTICES OF MOTION
20. ADJOURNMENT
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INFORMATION ITEMS
March 1, 2022