Date:
Time: 2:00 p.m., Reconvene 6:00 p.m. If Required
Location: Virtual Meeting
Minutes: May 3, 2022 Halifax Regional Council Minutes (PDF)
Agenda
REVISED
1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT
SPECIAL PRESENTATION – Poet Laureate – 2:00 p.m.
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – Budget Committee April 12, 2022, and Regional Council April 5, April 12 Daytime Session, and April 12 Public Hearing Session, 2022.
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve recommendations in the following items: 15.1.4, 15.1.5, 15.1.7, 15.1.8, and 15.2.1.
6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
8. MOTIONS OF RECONSIDERATION – NONE
9. MOTIONS OF RESCISSION – NONE
10. CONSIDERATION OF DEFERRED BUSINESS – NONE
11. NOTICES OF TABLED MATTERS – NONE
12. PUBLIC HEARINGS – NONE
13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence
13.2 Petitions
13.3 Presentations
14. INFORMATION ITEMS BROUGHT FORWARD – April 12, 2022
14.1 Councillor Mancini - Mobile Shower Pilot – Purchase of Truck and Shower Trailer [PDF]
15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1 Second Reading Proposed By-law C-1200, Respecting Commercial Development Districts - Commercial Assessment Averaging Program and By-law [PDF]
Motion:
That Halifax Regional Council adopt By-law C-1200, the Commercial Development Districts By-law, as set out in Attachment 1 of the staff report dated January 26, 2022, with an effective date of April 1, 2023.
15.1.2 Second Reading Proposed By-Law T-706, an Amendment to By-Law T-700, Respecting Tax Deferrals – Amendment of Partial Tax Exemption Administrative Order 10 [PDF]
Motion:
That Halifax Regional Council:
1. Adopt the amendments to Administrative Order 10, the Partial Tax Exemption Administrative Order, as set out in Attachment 2 of the staff report dated February 17, 2022; and
2. Adopt By-law T-706, amending By-law T-700, the Tax Deferral By-law, as set out in Attachment 4 of the staff report dated February 17, 2022
15.1.3 Development of Friendship Accords [PDF]
Motion:
That Halifax Regional Council:
1. Direct the Chief Administrative Officer to explore establishing friendship accords with potential Indigenous partners guided by the CEDI Stronger Together Toolkit, as outlined in the staff report dated February 2, 2022, and;
2. Direct the Chief Administrative Officer to return to Regional Council seeking a resolution committing to the process of developing a friendship accord(s) should appropriate prospective Indigenous partners be identified that wish to engage in the process with the Halifax Regional Municipality.
15.1.4 Award – Request for Proposal (RFP) 21-460, Insurance Broker and Insurance Renewal Services* [PDF]
Motion:
That Halifax Regional Council:
1. Award RFP 21-460, Insurance Broker and Insurance Renewal Services to Aon Reed Stenhouse Inc. for a one-year term, at an estimated cost of $4,588,733, effective June 1, 2022, and such agreement shall be renewable annually for a period of five years.
2. Direct the Chief Administrative Officer to negotiate and secure any remaining or additional insurance coverages that are required for the management and operation of the Municipality.
15.1.5 Increase to Contract – HRM PO#2070833916 - Grahams Grove Washroom Facility – RHAD Architecture* [PDF]
Motion:
That Halifax Regional Council authorize an increase to the Purchase Order No. 2070833916 for changes to the contracted scope of work in the amount of $17,103 (net HST included), with funding from Project No. CB200010 – Regional Park Washrooms outlined in the Financial Implications section of the staff report dated March 16, 2022.
15.1.6 Proposed Amendments to Administrative Order 16, Respecting Fees for the Use of Solid Waste Management Facilities - Tip Fee Increases – Commercial Compost and Commercial Recyclables [PDF]
Motion:
That Halifax Regional Council adopt the amendments to Administrative Order 16, the Solid Waste Fees Administrative Order, as set out in Attachment B of the staff report dated April 14, 2022, with an effective date of July 1, 2022.
15.1.7 National Disaster Mitigation Plan - Flood Risk Implementation Plan* [PDF]
Motion:
That Halifax Regional Council:
1. Approve the draft guiding principles and cost sharing mechanisms, set forth in the staff report dated January 19, 2022, as the basis for addressing the Municipality’s responsibilities with respect to stormwater management projects.
2. Direct the Chief Administrative Officer to negotiate with Halifax Water to include the draft guiding principles and cost sharing mechanisms, in a future, formalized relationship document between the Municipality and Halifax Water.
3. Direct the Chief Administrative Officer to develop an implementation plan for the 10 National Disaster Mitigation Program projects set forth in the Discussion section of the staff report dated January 19, 2022, which considers opportunities within HRM’s Street Recapitalization Program, HalifACT, and the Halifax Water capital plan.
15.1.8 Increase to Contract - RFP-19-301 Lady Hammond Bridge (BR 026) construction administration and site inspection services* [PDF]
Motion:
That Halifax Regional Council approve an increase to contract with SHM Canada Consulting Ltd. (Purchase Order No. 2070818751) for additional construction administration and site inspection services from the original scope in the amount of $57,701.44 (net HST included) with funding from Project Account CR200003– Bridges, as outlined in the Financial Implications section of the staff report dated April 11, 2022.
15.1.9 Homelessness and Encampment Approach
- Staff Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Direct the Chief Administrative Officer (CAO) to continue to support the province and other partners to ensure individuals have safe, supportive and affordable housing,
2. Direct the CAO to continue efforts to increase availability of affordable housing as described in the body of the staff report dated April 28, 2022,
3. Direct the CAO to formalize criteria and locations for the designation of overnight sheltering sites in parks consistent with the criteria and locations described in the body of the staff report dated April 28, 2022,
4. Direct the CAO to continue to review options to add non-park sites to inventory of outdoor sites available for overnight sheltering,
5. Authorize the Chief Administrative Officer to negotiate and enter into a contribution agreement with the United Way to convene a lived experience committee to advise staff, and
6. Direct the CAO to return to Council with a subsequent report with additional analysis and recommendations for actions.
15.2 AUDIT AND FINANCE STANDING COMMITTEE
15.2.1 Increase to Project No. CB000042 – Woodside Ferry Terminal Upgrade* [PDF]
Motion:
That Halifax Regional Council:
1. Approve a transfer of $350,000 (net HST included) from the Capital Fund Reserve Account Q526; and
2. Approve an increase in multi-year funding for Project No. CB000042 Woodside Ferry Terminal Upgrade by $350,000 (net HST included), in fiscal year 2022/23, as outlined in the Financial Implications section of the staff report dated March 1, 2022.
15.2.2 Humanitarian Relief Efforts for Ukraine [PDF]
Motion:
That Halifax Regional Council provide a $50,000 grant from the Options Reserve (Q421) to the Canada-Ukraine Foundation to support humanitarian relief efforts for Ukraine as a result of the invasion by Russia.
15.3 GRANTS COMMITTEE
15.3.1 Less than Market Value Lease Agreement: Needham Preschool and Daycare, 3372 Devonshire Avenue, Halifax [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to negotiate and enter into a less than market value lease agreement with Needham Preschool and Daycare for the premises located at Needham Community Center, 3372 Devonshire Avenue, Halifax and such lease agreement shall contain key terms and conditions substantially similar to those set out in Table 1 in the discussion section of the staff report dated February 22, 2022.
15.4 MEMBERS OF COUNCIL
15.4.1 Councillor Stoddard - Community Benefit Agreements [PDF]
Motion:
That Halifax Regional Council direct the Mayor to write to the Minister of Municipal Affairs, requesting that the power to develop, enter into and enforce Community Benefit Agreements (CBAs) be added to the HRM Charter.
16. MOTIONS
17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
17.1 In Camera (In Private) Minutes – February 8, 15, February 23 & 25 Budget Committee, March 22, and April 5, 2022
Motion:
That the In Camera (In Private) minutes of February 8, 15, February 23 & 25 Budget Committee, March 22, and April 5, 2022 be approved as circulated
17.2 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council
1. Adopt the recommendations as outlined in the private and confidential report dated April 25, 2022; and
2. Direct that the private and confidential report dated April 25, 2022 be maintained private and confidential.
17.3 PERSONNEL MATTER - Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council
1. Adopt the recommendations as outlined in the private and confidential report dated April 25, 2022; and
2. Direct that the private and confidential report dated April 25, 2022 be maintained private and confidential.
17.4 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
Motion:
That Halifax Regional Council
1. Adopt the recommendations as outlined in the private and confidential report dated May 3, 2022; and
2. Direct that the private and confidential report dated May 3, 2022 be maintained private and confidential
17.5 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
Motion:
That Halifax Regional Council
1. Adopt the recommendations as outlined in the private and confidential report dated March 9, 2022; and
2. Direct that the private and confidential report dated March 9, 2022 be maintained private and confidential
18. ADDED ITEMS
Information Item 11 – Proclamation – Safety and Health Week – May 1 – 7, 2022 [PDF]
17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
Private and Confidential Information Item
1. Private and Confidential In Camera (In Private) Information Report - re: Legal Advice
19. NOTICES OF MOTION
20. ADJOURNMENT
________________________________________
INFORMATION ITEMS
May 3, 2022
1. Proclamation – Global Love Day – May 1, 2022 [PDF]
2. Proclamation – Lyme Disease Awareness Month – May 2022 [PDF]
3. Proclamation - Heart Failure Awareness Week – May 2-8, 2022 [PDF]
4. Proclamation – GBS and CIDP Awareness Month – May 2022 [PDF]