Date:
Time: 1:00 p.m. Reconvene 6:00 p.m.
Location: Council Chamber
Minutes: November 8, 2016 Regional Council Minutes (PDF)
Summary of recorded votes: November 8, 2016 Regional Council Summary of Recorded Votes (PDF)
Agenda
1. CALL TO ORDER
SWEARING IN CEREMONY – MAYOR
SELECTION OF DEPUTY MAYOR
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – September 20 & October 4, 2016
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – 6:00 P.M.
11.1 Proposed Administrative Order SC-83, Declaration of Surplus Property and Street Closure – Parcel DS-2, Doyle Street, Halifax
- Report [PDF]
- Presentation [PDF]
Motion:
1. Approve Administrative Order SC-83 to close a portion of Doyle Street that is at the rear of 5407, 5411, 5415, 5425 and 5435 Spring Garden Road (PID Nos 00077115, 00077123, 00077131, 40637738, 00473710 and 00077149, as shown as Parcel DS-2, in Attachment “A” of the staff report dated August 20, 2016.
2. Authorize the Mayor and Municipal Clerk to enter into an Agreement of Purchase and Sale with Westwood Developments, or assignee, for parcel DS-2, as per the terms and conditions outlined in Table 1 of the Private Confidential Information Report dated August 20, 2016.
11.2 Case 20224 – Amendments to the Sackville Municipal Planning Strategy, Sackville Land Use By-Law, Sackville Drive Secondary Planning Strategy and Sackville Drive Land Use By-Law, 900 & 902 Sackville Drive, Lower Sackville
- Report [PDF]
- Staff Presentation [PDF]
- Applicant Presentation [PDF]
Motion:
That Halifax Regional Council approve the proposed amendments to the Sackville Municipal Planning Strategy, Sackville Land Use By-law, Sackville Drive Secondary Planning Strategy and Sackville Drive Land Use By-law as set out in Attachments A and B of the staff report dated August 26, 2016.
Public Hearings - Frequently Asked Questions
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Award – Tender 16-071 – Janitorial Services for Sackville Sports Stadium [PDF]
Motion:
That Halifax Regional Council award Tender No. 16-071 Supply and Deliver Janitorial Services for the Sackville Sports Stadium, to the lowest bidder meeting specifications, Imperial Cleaning Services, for a three (3) year contract price of $675,120 (HST fully refundable), with an option to renew for two additional one-year terms. Funding is available from Operating Accounts Z112-6304 (janitorial services) and Z112-6407 (cleaning supplies) as outlined in the Financial Implications section of the report dated October 31, 2016.
14.1.2 Sole Source Award – Voith Schneider Propellers – Voith Canada Inc. [PDF]
Motion:
That Halifax Regional Council:
1. Award the Sole Source purchase of Voith Schneider propeller units for two new Halifax Transit ferries, for a total cost 1,760,940 Euros (the approximate cost at the date of this report with net HST included is equivalent to 2,706,691 CAD) to Voith Canada Inc, with funding from Project No. CM000001 – Ferry Replacement, as outlined in the Financial Implications section of the staff report dated October 7, 2016;
2. Authorize and direct the CFO to enter into a hedging agreement on behalf of HRM with a chartered bank or other financial institution, to mitigate foreign exchange risk by locking in the full purchase price in Euros using Canadian dollars; and
3. Approve an unbudgeted withdrawal from the Q551 ferry reserve in the amount of $136,788 as outlined in the Financial Implications section of the staff report October 7, 2016.
14.1.3 Facility Rental Contract #12288 – Sackville Sports Stadium Arena – Sackville Minor Hockey [PDF]
Motion:
That Halifax Regional Council approve Contract #12288 (Attachment 1 of the staff report dated October 17, 2016) for a total ice rental value of $166,393.50 with the Sackville Minor Hockey Association.
14.1.4 Approval to Expand the Dartmouth Sportsplex [PDF]
Motion:
That Halifax Regional Council direct the Mayor to write a letter to the Minister of Municipal Affairs requesting Governor in Council approval to expand the Dartmouth Sportsplex, as per attachment 1 of the staff report dated October 12, 2016.
14.1.5 Halifax Regional Municipality Charter Review Update [PDF]
Motion:
That Halifax Regional Council direct staff to undertake public consultation on natural person and peace order and good government powers as part of the HRM Charter Review.
14.1.6 Extension of Central Water Services Along Fall River Road [PDF]
Motion:
That Halifax Regional Council:
1. Authorize a sole source award and reimbursement of an amount up to $800,000 to the Halifax Regional Water Commission for the preliminary and detailed design and cost estimation for central water services to the Fall River Village Centre Designation (Map 1 & 2 of the staff report dated September 30, 2016);
2. Initiate the process for amending the Regional Subdivision By-law to consider expanding the Water Service Area boundary to the Fall River Village Centre (Map 2 of the staff report dated September 30, 2016); and
3. Direct staff to consult with property owners along the proposed water main route on a potential Local Improvement Charges (LIC) By-law for both phase 1a and 1b (Map 2 of the staff report dated September 30, 2016).
14.1.7 Proposed Amendments to Administrative Order 2014-007-ADM, Respecting Grants to Professional Arts Organization – Peer Jury Review [PDF]
Motion:
That Halifax Regional Council:
1. Adopt the amendments to Administrative Order 2014-007-ADM, the Administrative Order on Grants to Professional Arts Organizations, as set out in Attachment B of the staff report dated October 17, 2016, to establish the peer jury review processes for the Interim Grants to Professional Arts Organization Program; and
2. Direct staff to implement these changes to the Interim Grants to Professional Arts Organizations Program for incorporation within the 2017-2018 application and review process.
14.1.8 Review of Report Requests [PDF]
Motion:
That Halifax Regional Council review the attached list of report requests, as outlined in Attachment 1 and Attachment 2 of the staff report dated October 11, 2016 and bring forward any items recommended to be withdrawn.
14.1.9 Scotiabank Centre Interim Management Agreement [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to execute the Interim Agreement (Attachment 1 of the staff report dated October 19, 2016) with Trade Centre Limited for the continued management of the Scotiabank Centre; and
2. Authorize the Chief Administrative Officer to execute any renewal(s) of the Interim Agreement (Attachment 1 of the staff report dated October 19, 2016).
14.1.10 StormWater Right-of-Way (ROW) Funding Options
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council direct staff to prepare the 2017-18 proposed budget with funding for the Stormwater Right-of-Way amount included in the calculation of the base General Tax Rate, as set out in option 1. a) of the discussion section of the staff report dated October 11, 2016.
14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Award - Tender No. 16-081, Two (2) 2016 Model Refuse Transfer Trailers c/w Top Opening Door and Auxiliary Gasoline Engine [PDF]
Motion:
That Halifax Regional Council:
1. Award Tender No. 16-081, Two (2) 2016 Model Refuse Transfer Trailers c/w Top Opening Door and Auxiliary Gasoline Engine to the lowest bidder meeting specifications, Spector Manufacturing Inc. for a Total Estimated Tender Price of $270,794 (Canadian funds, net HST included) for two (2) trailers, at estimated exchange rates, with funding from Account CW000003, Rural Depot.
2. Approve a budget increase of $140,000 to Project Account CW000003 – Rural Depot.
3. Approve an unbudgeted withdrawal in the amount of $140,000 from the Obligation Reserve – Solid Waste Facility Reserve, Q556 as outlined in the Financial Implications section of the staff report dated September 13, 2016
14.2.2 Hammonds Plains - Bluewater Pre-Design Study [PDF}
Motion:
That Halifax Regional Council:
1. Approve a budget increase of $50,000 to Project Account No. CR000001 – Storm Sewer Upgrades with no change to the net budget to reflect costs that will be recovered as cost sharing is received from Halifax Water.
2. Approve the allocation of $100,000 (net HST included) in Project Account No. CR000001 - Storm Sewer Upgrades for a pre-design study to alleviate regular flooding concerns along the Hammonds Plains Road at Bluewater Road.
14.2.3 Additional Funding for Snow Removal Program for Seniors and Persons with Disabilities [PDF]
Motion:
That Regional Council approve an increase to the Snow Removal Program for Seniors and Persons with Disabilities (The Program) in an amount up to $200,000, for a total 2016/17 operating budget of up to $600,000, with funding to be found through operating efficiencies within Transportation and Public Works, or if operating efficiencies cannot be achieved, through the Risk Reserves: General Contingency Reserve, Q421, as per the Financial Implications section of the staff report dated September 21, 2016.
14.2.4 Parking Ticket Management System [PDF]
Motion:
That Halifax Regional Council increase Capital Project Cl990031 Parking Ticket Management System in the amount of $108,000 to be funded from the Capital Fund Reserve to begin the implementation of the Parking Strategy Roadmap.
14.2.5 Allocation of Unplanned Revenue to Reserves [PDF]
Motion:
That Halifax Regional Council allocate the amount of $18,024,000.00 to the Opportunity Reserve - Strategic Capital Reserve, Q606.
14.3 EXECUTIVE STANDING COMMITTEE
14.3.1 2017 Council Meeting Schedule [PDF]
Motion:
That Halifax Regional Council approve the proposed 2017 meeting schedule as outlined in Attachment 1 of the Executive Standing Committee report dated September 13, 2016.
14.4 TRANSPORTATION STANDING COMMITTEE
14.4.1 Proposed Administrative Order 2016-002-OP, Respecting the Implementation of Local Street Bikeways [PDF]
Motion:
That Halifax Regional Council approve the Administrative Order respecting Local Street Bikeway Implementation as outlined in Attachment # 1 of the staff report dated September 15, 2016.
14.4.2 Proposed Administrative Order 2016-006-ADM, Respecting Notification of the Removal of Marked Crosswalks [PDF]
Motion:
That Halifax Regional Council adopt Administrative Order 2016-006-ADM, the Marked Crosswalk Removal Notification Administrative Order, as set out in Attachment 1 of the staff report dated August 22, 2016.
14.4.3 Proposed Amendment to Administrative Order 39, Respecting Taxis and Limousine Regulation – Schedule 5 [PDF]
Motion:
That Halifax Regional Council amend Administrative Order #39, Schedule 5, Respecting Taxi and Limousine Regulations, as set out in Appendix B of the staff report dated July 8, 2016.
14.5 BOARD OF POLICE COMMISSIONERS
14.5.1 Roles and Responsibilities in Police Service [PDF]
Motion:
That Halifax Regional Council request that a staff report be prepared to:
1. Review the current governance framework, roles, responsibilities, authorities and budget respecting the Board of Police Commissioners including the Memorandum of Understanding between the Board, HRM and RCMP, Legislation and By-law;
2. Provide police services governance options, including consideration for realignment of the organization reporting structure, and/or responsibility transfer to improve governance, accountability, communication, policy and public service related to police services for the Halifax Regional Municipality and;
3. Provide reporting and funding options for staff support of the Board of Police Commissioners.
14.6 MEMBERS OF COUNCIL
14.6.1 Councillor Karsten – Encroachment Policy and Enforcement [PDF]
Motion:
That Halifax Regional Council request a staff recommendation report regarding a clear policy to deal with encroachment onto public land in any form such as clear cutting trees/shrubs in a buffer zone around water bodies and/or buildings encroaching on public property (i.e. sheds encroaching on public lands); and, including budget implications.
14.6.2 Councillor Mancini – Reinstating of the Former Lake Monitoring & Sampling Program [PDF]
Motion:
That Halifax Regional Council request a staff report to consider the reinstating of the former lake monitoring & sampling program, undertaken by both Harbour East - Marine Drive Community Council (HEMDCC) and Halifax Regional Council (HRC).
15. MOTIONS
15.1 Deputy Mayor Whitman
That Halifax Regional Council request an addition to the motion approved by Council on May 24, 2016 as follows:
“THAT Halifax Regional Council request a staff report to explore a pedestrian connection from St. Margaret’s Bay Elementary to the St. Margaret’s Bay Rails to Trails and the HRM ball field, playground and Bay waterfront access.”
to stipulate that the requested staff report also considers private road ownership and connection to the Old Chester Road.
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Board of Police Commissioners Request for Staff Report – Governance – Roles and Responsibilities in Police Service
2. Private and Confidential In Camera (In Private) Information Report - re: Proposed Administrative Order SC-83, Declaration of Surplus Property and Street Closure - Parcel DS-2, Doyle Street, Halifax
17. ADDED ITEMS
17.1 Councillor Adams - Harrietsfield Water Treatment Systems [PDF]
Motion:
That Halifax Regional Council direct staff to prepare a recommendation report to the Audit and Finance Committee in respect of cost-sharing options with the Province of Nova Scotia regarding the installation of individual water treatment systems at eight residential well properties in Harrietsfield, and make a recommendation to Regional Council.
18. NOTICES OF MOTION
19. ADJOURNMENT
INFORMATION ITEMS
November 8, 2016
1. Proclamation – Movember – November 1 - 30, 2016 [PDF]
2. Proclamation – World Pancreatic Cancer Day – November 17th, 2016 [PDF]