November 26, 2019 Halifax Regional Council

Agenda

1. CALL TO ORDER

SELECTION OF DEPUTY MAYOR

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – October 22, 2019

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve the following items: 15.1.2, 15.1.4, 15.3.1, 15.3.2, 15.4.2, 15.4.3, 15.4.4, 15.4.5, 15.4.6, 15.4.7, 15.4.8, 15.4.9 and 15.4.10

6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

8. MOTIONS OF RECONSIDERATION – NONE

9. MOTIONS OF RESCISSION – January 15, 2019
9.1 Deputy Mayor Mancini - Rescission of Council motion 14.2.1 January 15, 2019 - Single-use Item Reduction Strategy [PDF]
Motion:
That Halifax Regional Council rescind its motion of January 15, 2019 directing staff to, among other things, collaborate with the ten largest NS municipalities to develop a by-law to eliminate the distribution of single-use plastic bags.

10. CONSIDERATION OF DEFERRED BUSINESS – NONE
11. NOTICES OF TABLED MATTERS – NONE

12. PUBLIC HEARING – NONE

13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence 
13.2 Petitions
 
13.3 Presentations
13.3.1 2020 North American Indigenous Games [PDF]
 
14. INFORMATION ITEMS BROUGHT FORWARD – November 12, 2019
14.1 Councillors Russell and Whitman - 2019/20 First Quarter Halifax Transit Key Performance Indicator Report [PDF]
14.2 Councillor Russell - Halifax Forum Bingo  [PDF]
14.3 Deputy Mayor Mancini - Extended Producer Responsibility
- Report [PDF]
- Presentation [PDF]
14.4 Councillor Whitman - Joint Project for Regulatory Modernization – Phase II Update [PDF]
 

15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1 Second Reading Proposed By-law P-1201, an Amendment to By-law P-1200, Respecting On-Street Parking Permits; Second Reading Proposed By-law P-507, an Amendment to By-law P-500, Respecting Parking Meters for the Regulation of Parking of Vehicles Left Standing in the Halifax Regional Municipality and Proposed Amendments to Administrative Order 15, Respecting License, Permit and Processing Fees – Parking Program Changes 
i) Staff recommendation report dated August 2, 2019 [Large 18 Mb PDF]
ii) Supplementary staff report dated October 23, 2019 [PDF]
Motion:
That Halifax Regional Council:
1. Adopt By-law P-1201, the purpose of which is to amend By-law P-1200, Respecting On-Street Parking Permits as set out in Attachment B of the staff report dated August 2, 2019;
2. Adopt By-law P-507, the purpose of which is to amend By-law P-500, Respecting Parking Meters for the Regulation of Parking of Vehicles Left Standing in the Halifax Regional Municipality as set out in Attachment D of the staff report dated August 2, 2019;
3. Adopt proposed amendments to Administrative Order 15, Respecting License, Permit and Processing Fees as set out in Attachment 1 of the supplementary staff report dated October 23, 2019;
4. Direct the Municipal Clerk to delay publishing By-law P-1201, By-law P-507, and the amendments to Administrative Order 15 until advised by the Chief Administrative Officer to proceed with publication;
5. Direct the Chief Administrative Officer to work with the province to improve the accessible permit program and return to Council in one year with options on how to proceed;
6. Direct the Chief Administrative Officer to continue with the planned curb side management policy prioritizing accessible parking spaces and strive to generate more accessible parking spaces on the peninsula. 

15.1.2 Facility Operating Agreements – Neighbourhood Facilities* [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Chief Administrative Officer to negotiate and execute a Facility Operating Agreement with the Moser River Community Hall Association substantially in the same form as set out in Attachment 1 of the staff report dated November 5, 2019;
2. Authorize the Chief Administrative Office to negotiate and execute a Facility Operating Agreement with the Samuel R Balcom Centre Association substantially in the same form as set out in Attachment 2 of the staff report dated November 5, 2019; and
3. Authorize the Chief Administrative Officer to negotiate and execute a Facility Operating Agreement with the West Chezzetcook and Grand Desert Recreational Society substantially in the same form as set out in Attachment 3 of the staff report dated November 5, 2019.  

15.1.3 Case CA0127 – Proposed Amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies – Street Naming and Renaming from July 1, 2019 – August 31, 2019 [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to Administrative Order 29, Respecting Civic Addressing Policies as set out in Attachment A of the staff report dated November 4, 2019 in order to approve the renaming of William Allan Drive, Harrigan Cove to Charlie Shiers Lane, Harrigan Cove, as identified in Attachment A and Maps 1 and 2 of the staff report dated November 4, 2019.

15.1.4 First Reading Proposed By-law S-448, an Amendment to By-law S-400, Respecting Charges for Street Improvements  [PDF]
Motion:
That Halifax Regional Council give First Reading to By-law S-448, amending by-law S-400, the Street Improvement By-law, as set out in Attachment 1 of the staff report dated September 20, 2019. 

15.1.5 Requested Amendment to By-Law P-100, Respecting the Board of Police Commissioners [PDF]
Motion:
That Halifax Regional Council maintain the text of clause 8(2)(f) of By-law P-100, Respecting the Board of Police Commissioners as it is currently written for the reasons outlined in the staff report dated October 25, 2019. 

15.1.6 Case 21996 - Municipal Planning Strategy amendments for 18 Scotia Drive, Bedford [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Initiate a process to consider amendments to the Municipal Planning Strategy for Bedford and the Land Use By-law for Bedford as necessary to develop a portion of 18 Scotia Drive for residential purposes, in a manner consistent with the policy direction outlined within the Discussion section of the staff report dated October 21, 2019; and
2. Request staff to follow the public participation program as adopted by Council in February 1997.

15.1.7 Halifax Forum Building Analysis  [Large 34 Mb PDF]
Motion:
That Halifax Regional Council:
1. Approve the redevelopment approach for the Halifax Forum complex as outlined in the staff report dated November 12, 2019, including the restoration of the Halifax Forum in accordance with the Heritage Property Act, for the development of a second arena, multi-purpose/event space, parking, and greenspace;
2. Direct the Chief Administrative Officer to:
a) engage with the Halifax Forum Community Association to determine the size and composition of the multi-purpose space on the basis of it being primarily for community events and uses as outlined in the staff report dated November 12, 2019; and
b) determine the potential for partnerships on the Halifax Forum complex lands for private mixed-use development, as outlined in the staff report dated November 12, 2019; and
report back to Regional Council; and 
3. Subsequent to exploring partnership opportunities, direct the Chief Administrative Officer to include funds in the 2021/2022 capital budget.
 

15.2 EXECUTIVE STANDING COMMITTEE
15.2.1 Proposed Administrative Order 2019-004-GOV, Respecting the Women’s Advisory Committee in the Halifax Regional Municipality and Proposed Amendments to Administrative Order One, Respecting the Procedure of the Council – Women’s Advisory (Advocacy) Committee [PDF]
Motion:
That Halifax Regional Council: 
1. Adopt Administrative Order No. 2019-004-GOV as set out in Attachment 4 of the staff report dated January 15, 2019, to establish a Women’s Advisory Committee to support the creation of a gender inclusive municipality and provide advice to Council on matters relevant to the municipal mandate; and 
2. Adopt the amendments to Administrative Order One as set out in Attachment 5 of the staff report dated January 15, 2019, to allow the newly created Women's Advisory Committee to report to the Executive Standing Committee of Council.
 

15.3 HALIFAX AND WEST COMMUNITY COUNCIL
15.3.1 Less than Market Value License Sable Island Institute, Point Pleasant Park Superintendents House, 5718 Point Pleasant Drive, Halifax* [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to conduct a scan of the
local not-for-profit environment to determine the best use of the Point Pleasant Park Superintendent’s
Lodge, in meeting the goals of the Point Pleasant Park Comprehensive Plan as part of the community
engagement on the Proposed Greenbank Building for consideration upon completion of the 5-year less
than market license.

15.3.2 Councillor Appointments to the Halifax Peninsula Planning Advisory Committee*  [PDF]
Motion:
That Halifax Regional Council appoint Councillor Mason and Councillor Smith to the Halifax Peninsula Planning Advisory Committee for a term to November 30, 2020.
 

15.4 GRANTS COMMITTEE
15.4.1 Graves Oakley Park – Change Room/Washroom Facility Dartmouth [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to enter into a less than market value land lease agreement
with the Halifax Tars Rugby Club as per the terms and conditions set out in Table 1 of the staff report dated November 12, 2019 respecting the construction and operation of a fieldhouse at Graves Oakley Park; and
2. Pending confirmation of Provincial cost sharing approve the provision of a one-time contribution to the
Halifax Tars Rugby Club for one-third funding towards the development of a fieldhouse in the amount
of $315,000 on the same terms and conditions as the Province of Nova Scotia (Communities Culture
and Heritage). And if approved direct the Chief Administrative Officer include the project for consideration as part of the 2020/21 operating budget deliberations.

15.4.2 Regional Special Events Grant Report - Sackville Business Association* [PDF]
Motion:
That Halifax Regional Council approve a one time increase in funding in the amount of $500 to the Sackville Business Association under the Community Celebrations Grant program for the Annual Sackville Christmas Tree Lighting event from the 2019/20 Operating Budget – C760 Community/Civic Events.

15.4.3 Less than Market Value Lease – MacPhee House, 22404 Highway 7 Sheet Harbour* [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to enter into a less than market value lease agreement with the Sheet Harbour and Area Chamber of Commerce for the leased premises located at 22404 Highway 7, Sheet Harbour, as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated September 16, 2019.
 
15.4.4 Less than Market Value Lease - Senobe Aquatic Club, 8 Nowlan Drive, Dartmouth* [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to execute a less than market value lease agreement with Senobe Aquatic Club for a portion of PID #00636290 and PID #00636308, lands adjacent to 8 Nowlan Drive as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated October 22, 2019.

15.4.5 Less than Market Value Lease - Abenaki Aquatic Club, 22A Swanton Drive, Dartmouth* [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to execute a less than market value lease agreement with Abenaki Aquatic Club for the premises at 22A Swanton Drive, Dartmouth, a portion of PID #00219154, as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated October 23, 2019.

15.4.6 Less than Market Value Lease - Atlantic Division Association, Canoe Kayak Canada, 34 Boathouse Lane, Dartmouth* [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to enter into a less than market value land lease agreement with Atlantic Division Association, Canoe Kayak Canada, for the premises at 34 Boathouse Lane, Dartmouth, a portion of PID #00094573, as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated October 23, 2019.

15.4.7 Less than Market Value License Sable Island Institute, Point Pleasant Park Superintendents House, 5718 Point Pleasant Drive, Halifax* [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to enter into a less than market value license agreement with Sable Island Institute for the premises known as the Point Pleasant Park Superintendents Lodge, located at 5718 Point Pleasant Drive, Halifax, as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated October 10, 2019.

15.4.8 Less Than Market Value Lease Renewal – 28 Caledonia Road, Dartmouth* [PDF]
Motion:
That Halifax Regional Council authorize the Chief Administrative Officer to direct the Mayor and Municipal Clerk to enter into a less than market value Lease Renewal Agreement with the Dartmouth Day Care Centre for the premises located at 28 Caledonia Road, Dartmouth, identified as PID 40542888 as per the key terms and conditions set out in Table 2 in the discussion section of the report staff dated September 5, 2019.

15.4.9 Business Improvement District (BID) Contribution Fund 2019-2020 Recommended Awards [PDF]
Motion:
That Halifax Regional Council approve the eight (8) awards detailed in Attachment 1 of the staff report dated October 3, 2019 for a combined total of $107,000 from operating account C771-6919.

15.4.10 Community Grants Program 2019 – Referrals*  [PDF]
Motion:
That Halifax Regional Council approve: 
1. A capital grant in the amount of $4,760 to the MusGo Riders Cooperative Limited towards upgrades to the cooperative’s new premises in Porter’s Lake; 
2. A capital grant in the amount of $12,500 to the Banook Canoe Club to fully fund electrical upgrades to the clubhouse facility; and 
3. A capital grant in the amount $16,000 to Akoma Holding Incorporated towards the installation of an elevator in the former Nova Scotia Home for Coloured Children at a combined total cost of $33,260 from Operating Account M311-8004 Community Grants.
 

15.5 MEMBERS OF COUNCIL 
15.5.1 Councillor Hendsbee – By-law to enable on-site septic financing [PDF]
Motion:
That Halifax Regional Council request a staff report for the establishment of a new HRM By-law or amend the existing By-Law C-1000 Respecting Charges for the Resolution of Inadequate Water Supply to enable the municipality to assist property owners with the financing of replacing or upgrading of on-site septic / sewage disposal equipment.

15.5.2 Councillor Austin - Downtown Dartmouth Ice Festival [PDF]
Motion:
That Halifax Regional Council request a staff report to the Special Events Advisory Committee to consider funding options to the Downtown Dartmouth Ice Festival on February 7- 9, 2020.
 

16. MOTIONS

17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
17.1 In Camera (In Private) Minutes – October 22, 2019
Motion: 
That the In Camera (In Private) minutes of October 22, 2019 be approved as circulated.

17.2 PROPERTY MATTER – Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated September 5, 2019; and
2. Not release the private and confidential staff report dated September 5, 2019 to the public.  
 

18. ADDED ITEMS
Additions:

17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
Private and Confidential Information Item:
1. Private and Confidential In Camera (In Private) Information Report - re: LEGAL ADVICE
 

19. NOTICES OF MOTION

20. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
NOVEMBER 26, 2019

1. Proclamation – International Day of Persons with Disabilities – December 3rd, 2019 [PDF]

2. Proclamation – Transgender Day – November 20th, 2019 [PDF]

3. Memorandum from the Acting Municipal Clerk dated November 18, 2019 re: Requests for Presentation to Council - None [PDF]