Date:
Time: 1:00p.m., Reconvene 6:00 p.m. if required
Location: Council Chamber, 3rd Floor City Hall, 1841 Argyle Street, Halifax
Minutes: February 11, 2020 Halifax Regional Council Minutes (PDF)
Summary of recorded votes: February 11, 2020 Halifax Regional Council Summary of Recorded Votes (PDF)
Action summary: February 11, 2020 Halifax Regional Council Action Summary (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – January 14, 2020
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve the following items: 15.1.1 and 15.3.1
6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
8. MOTIONS OF RECONSIDERATION – NONE
9. MOTIONS OF RESCISSION – NONE
10. CONSIDERATION OF DEFERRED BUSINESS – NONE
11. NOTICES OF TABLED MATTERS – NONE
12. HERITAGE HEARING – 1:00 P.M.
12.1 Case H00469 – Request to include 5381 Spring Garden Road, Halifax in the Registry of Heritage Property for the Halifax Regional Municipality
- Report [Large 14 Mb PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council approve the request to include 5381 Spring Garden Road in the Registry of Heritage Property for the Halifax Regional Municipality, as shown on Map 1 of the staff report dated September 9, 2019, as a municipal heritage area under the Heritage Property Act.
13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence
13.2 Petitions
14. INFORMATION ITEMS BROUGHT FORWARD – NONE
15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1 Public Transportation Assistance Program Contribution Agreement* [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to sign the attached contribution agreement with the Minister of Communities, Culture and Heritage, to receive $2,000,000 in funding under the Public Transportation Assistance Program for capital investments for Halifax Transit.
15.1.2 District 4 Aquatic Report [PDF]
Motion:
That Halifax Regional Council authorize the Chief Administrative Officer to proceed with the following options for outdoor aquatic features or facilities in District 4:
1. Evaluate the following two options for public access to natural water bodies to determine their suitability for recreational opportunities:
a) Morris Lake – owned by the Kiwanis Club of Cole Harbour
b) Bissett Lake – owned by HRM
2. Establish a new supervised beach if one of the sites is deemed suitable;
3. Investigate the feasibility of repurposing the small wading pool at the Cole Harbour Outdoor Pool Complex, located at 609 Colby Drive to a splash pad; and
4. Defer evaluation of potential locations for a stand-alone splash pad in District 4, until prioritized in the Long-Term Aquatic Strategy.
15.1.3 Splash Pad Proposal - Friends of the Dartmouth Splashpad and Park [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Proceed with the Dartmouth Splash Pad at the Dartmouth Commons site, pending the provision of full funding as per the Financial Implications section of the staff report dated January 23, 2020; and
2. Continue to work with the Friends of the Dartmouth Splash Pad and Park community group to secure the funding for the project.
15.1.4 Item 1 – Award - Request for Proposal (RFP) 19-059 SAP Implementation Program and Item 2 – Sole Sourcing to the Province of Nova Scotia
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Award a fixed fee contract for the Program Management Services detailed in RFP 19-059, SAP Implementation Program to Deloitte Inc. with a value of $3,128,580 (net HST included) plus approved expenses as outlined in the Financial Implications section of the staff report dated January 22, 2020, subject to the negotiation of a Master Services Agreement that is agreeable to and is executed by the Municipality’s Chief Administrative Officer.
2. Approve the Standing Offer for Technical Project Resources for the provision of implementation and future solution management services on an as required, as requested basis as detailed in RFP 19-059, SAP Implementation Program Team, including the option to extend that standing offer for the life of the Master Services Agreement with an initial maximum total purchase limit of $17,400,000 with funding from the remaining balance in the Project Account identified in the Financial Implications section of the staff report dated January 22, 2020 as well as any additional multi-year budget proposed to the Budget Committee January 7, 2020.
3. Direct the Municipality’s Chief Administrative Officer to enter into an Memorandum of Understanding (MOU) and ancillary contracts with Province of Nova Scotia, its contractors and/or affiliates as required to purchase access to and use of SAP S4/HANA and SAP SuccessFactors licenses and services at an initial estimated value of $2,400,000 that includes (i) the option to add additional modules offered by SAP Canada Inc. and its affiliates over time and the option to extend the term(s) of the MOU and ancillary contracts, and (ii) key terms identified by staff which meet with the satisfaction of the Chief Administrative Officer.
4. Subject to the allocation and availability of budgeted funds specified for this purpose, delegate to the Chief Administrative Officer the authority to exercise options found in the MOU and ancillary contracts referenced in recommendation (c), to a maximum of $1,250,000.
15.2 AUDIT AND FINANCE STANDING COMMITTEE
15.2.1 Proposed Amendments to Administrative Order 2014-001-ADM, Tax Relief to Non-Profit Organizations Administrative Order - Tax Relief for Non-Profit Organizations Program - Fiscal Year 2019-2020. Part 3 – Proposed Amendments to Schedules [PDF]
Motion:
That Halifax Regional Council approve:
1. Reinstatement of Abenaki Aquatic Club, 20A-22 Swanton Drive, Dartmouth and the Senobe Aquatic Club, 8 Nowlan Street and a Portion of PID#00636290 Prince Albert Road, Dartmouth to Schedule 26, effective April 1, 2019, at a combined estimated cost of $21,948 from Operating Account M311-8006;
2. Reinstatement of the Atlantic Division Association - Canoe-Kayak Canada, 34 Boathouse Lane, Dartmouth to Schedule 27, effective April 1, 2019, at an estimated cost of $5,255 from Operating Account M311-8006;
3. Removal of ABC Housing Cooperative Limited, 1F Arklow Drive, Dartmouth, from Schedule 30, effective April 1, 2019, at an estimated saving of $323 to the tax relief program;
4. A grant equivalent to the award previously received under the tax relief program to the Association of Special Needs Recreation, 82 Cobblestone Lane, Musquodoboit Harbour; Sackville NS Lions Club, 101 Beaver Bank Road, Beaver Bank; and the South End Daycare, 5594 Morris Street, Halifax, at a combined total estimated cost of $29,801 from Operating Account M311-8006;
5. Minor housekeeping corrections to Schedule 26; and
6. Adopt the amendments to Administrative Order 2014-001-ADM as set out in Attachments A, B and C in Attachment 2 of the staff report dated November 7, 2019 and replace Schedules 26, 27 and 30 of the Administrative Order.
15.3 EXECUTIVE STANDING COMMITTEE
15.3.1 Inclusion on Ride Share Discussions* [PDF]
Motion:
That Halifax Regional Council direct that the Advisory Committee on Accessibility be consulted in ride share discussions with the Province and transportation network companies.
15.4 HERITAGE ADVISORY COMMITTEE
15.4.1 Case H00471 - Evaluation of Potential Heritage Resources in Downtown Halifax – Report #2 [PDF]
Motion:
That Halifax Regional Council set a date for heritage hearings to consider the inclusion of:
1. 1445 Brenton Street and 1447 Brenton Street, Halifax as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as municipal heritage properties identified as the “Bracketted Mirror-Image House”;
2. 1528-36 Brunswick Street, Halifax, as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as municipal heritage property identified as the “Dr. William Jakeman House”;
3. 1717 Brunswick Street, Halifax, as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property identified as the “Salvation Army Citadel”;
4. 1512 Dresden Row and 1518 Dresden Row, Halifax, as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as municipal heritage properties identified as the “Richard O’Neill Houses”;
5. 1569 Dresden Row and 1579 Dresden Row, Halifax, as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as municipal heritage properties identified as the “Britannia Terrace”;
6. 5562-66 Sackville Street, Halifax, as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property identified as the “MT&T Company Exchange”;
7. 1477 South Park Street, Halifax, as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property identified as the “Richard Gorham House”;
8. 5635-37 Spring Garden Road, Halifax, as shown on Map 1, in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property identified as the “A.H. Buckley Building”.
16. MOTIONS
16.1 Mayor Savage [PDF]
Motion:
That Halifax Regional Council direct staff to prepare a report to the Audit and Finance Standing Committee outlining possibilities for a one-time capital grant of up to $75,000 to the Mobile Food Market to assist in the purchase of a new food distribution vehicle (Grumman-style truck), and for the Audit and Finance Standing Committee to make a recommendation to Regional Council.
17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
17.1 In Camera (In Private) Minutes – January 14, 2020
Motion:
That the In Camera (In Private) minutes of January 14, 2020 be approved as circulated.
17.2 PERSONNEL MATTER – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
Halifax Regional Council convene to In Camera (In Private).
17.3 PERSONNEL MATTER – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential report dated January 30, 2020; and
2. Not release the private and confidential report dated January 30, 2020 to the public until the conditions as outlined in the report have been met.
17.4 PERSONNEL MATTER – Private and Confidential Report
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential report dated January 30, 2020; and
2. Not release the private and confidential report dated January 30, 2020 to the public.
17.5 PROPERTY MATTER – Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated January 20, 2020; and
2. Not release the private and confidential staff report dated January 20, 2020 to the public.
18. ADDED ITEMS
18.1 Summer Street Closure
Motion:
That Halifax Regional Council direct the Chief Administrative Officer, in cooperation with the Province, to initiate the process to close a portion of the west side of Summer Street to permit the Province to co-locate the QEII Parkade and Physical Plant with the main QEII site.
18.2 Declassification of In Camera Report – January 14, 2020 Regional Council Item 17.5 Property Matter [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to declassify the in camera report 17.5 Property Matter of January 14th, 2020 as redacted and release it to the public.
19. NOTICES OF MOTION
20. ADJOURNMENT
________________________________________
INFORMATION ITEMS
February 11, 2020
1. Proclamation – International Mother Language Day – February 21, 2020 [PDF]
2. Proclamation – Kin Canada Week – February 16th – 20th, 2020 [PDF]
3. Proclamation – Wear Red Canada Day – February 13th, 2020 [PDF]