May 12, 2020 Halifax Regional Council Special Meeting

Agenda

1. CALL TO ORDER

2. APPROVAL OF MINUTES – NONE

3. APPROVAL OF THE ORDER OF BUSINESS 

4. CONSENT AGENDA*
Motion:
That Halifax Regional Council approve the following items: 8.1.1, 8.1.5, and 8.1.6 

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. CORRESPONDENCE, PETITIONS & DELEGATIONS
6.1 Correspondence 
6.2 Petitions
6.3 Presentations
6.3.1 Halifax COVID-19 Economic Response and Recovery Plan [PDF]
 

7. INFORMATION ITEMS BROUGHT FORWARD – April 28, 2020
7.1 Councillor Whitman - Progress Report - Conveyance of 1588 Barrington Street, Halifax [PDF]
7.2 Councillor Whitman - HRM Public Safety Strategy Update  [PDF]

8. REPORTS
8.1 CHIEF ADMINISTRATIVE OFFICER
8.1.1 Increase to Contract – Stantec Consulting Limited - Geotechnical Services* [PDF]
Motion: 
That Halifax Regional Council authorize an increase to the Purchase Order No. 2070820506 for changes to the contracted scope of work in the amount of $21,639 (net HST included), with funding from Project No. CB000011 – St. Andrew’s Community Centre outlined in the Financial Implications section of the staff report dated April 14, 2020.

8.1.2 Boulevard Gardening [PDF]
Motion:
That Halifax Regional Council:
1. suspends the rules of procedure under Schedule 7, the Transportation Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order; and
2. direct the Chief Administrative Officer to prepare the necessary By-Law and Administrative Order amendments to permit the placement of boulevard gardens in the HRM public Right of Way, based on the guidelines outlined in the staff report dated February 13, 2020.
 
8.1.3 Proposed Administrative Order 2020-002-GOV, Social Policy Administrative Order – Social Policy
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council adopt the Social Policy Administrative Order 2020-002-GOV attached to the staff report dated March 3, 2020.

8.1.4 Councillor Appointment to the Halifax Regional Water Commission [PDF]
Motion:
That Halifax Regional Council: 
1. waive Administrative Order One schedule 6 section 4 which outlines that the Executive Standing Committee shall act as the Membership Selection Committee of the Council with a mandate to function as the nomination committee for appointments to Boards and Committees. 
2. appoint Stephen Adams to fill an unexpired term to November 2020 for consideration by Halifax Regional Council.

8.1.5 Appointment of Building Officials*
Motion:
That Halifax Regional Council appoint Clayton Barker, Greg Jeans, Jessica Thompson and Aidan Woodford as Building Officials, pursuant to Section 5(2) of the Nova Scotia Building Code Act. This appointment is effective for the duration of their assignment to the duties of a Building Official with Halifax Regional Municipality. 

8.1.6 Beechville Lakeside Timberlea Community Centre Funding Application* [PDF]
Motion:    
That Halifax Regional Council direct the Chief Administrative Officer (CAO) to submit an application to the Investing in Canada Infrastructure Program (ICIP) for the Beechville, Lakeside, Timberlea Recreation Centre project, as outlined in the staff report dated April 15, 2020. 

8.1.7 Proposed Administrative Order 2020-009-ADM, Respecting Recommendations for the Allocation of Grants and Withdrawals from Reserves During COVID-19 [PDF]
Motion:
That Halifax Regional Council adopt Administrative Order 2020-009-ADM, the Allocation of Grants and Withdrawals from Reserves During COVID-19 Administrative Order, as set out in Attachment 1 of the staff report dated April 29, 2020. 

8.1.8 Sheet Harbour Lions Club – Eastern Shore Lifestyles Centre [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. Amend the Municipality’s proposed Capital Budget to allocate funds for acquisition of land, consulting fees, and construction of a facility to house a recreation centre, library and fire station in Sheet Harbour as outlined in the staff report dated April 27, 2020, to include:
a) $600,000 in 2020/21 for land acquisition, due diligence, and consulting fees; and
b) Remaining $2,400,000 for the facility in 2021/22.
2. Apply for Canada Infrastructure Program funding for the recreation centre and library; and
3. Approve the acquisition of the subject lands identified on Attachment B of the staff report dated April 27, 2020 and negotiate and execute an Agreement of Purchase and Sale on behalf of the Municipality, in accordance with AO 2018-004-ADM and the terms and conditions outlined in Table 1 of the staff report dated April 27, 2020.
 

8.2 MEMBERS OF COUNCIL 
8.2.1 Councillor Nicoll - Addition of Constable Heidi Stevenson to Commemorative Names List [PDF]
Motion:
That Halifax Regional Council request a staff report to add Constable Heidi Stevenson to the Halifax Regional Municipality’s Commemorative Names List to honour her bravery and service to HRM, and to recommend naming or renaming a municipal asset in the Cole Harbour Area, where Constable Stevenson lived and worked for many years and where her husband and children reside.
  
 
9. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
9.1 PROPERTY MATTER – Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated April 21, 2020; and
2. Not release the private and confidential staff report dated April 21, 2020 to the public. 

9.2 PROPERTY MATTER – Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated April 24, 2020; and
2. Not release the private and confidential staff report dated April 24, 2020 to the public. 

Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Property Matter
 

10. NOTICES OF MOTION

11. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
May 12, 2020

1. Proclamation – Child Abuse Awareness Month – April 2020 [PDF]

2. Proclamation – Falun Dafa Day – May 13, 2020 [PDF]

3. Proclamation – National Public Works Week – May 17-23 [PDF]

4. Memorandum from the Director of Planning and Development dated April 9, 2020 re: Municipal Design Guidelines (Red Book) Update – Progress Update [PDF]

5. Memorandum from the Director of Planning and Development dated March 30, 2020 re: Status of Dangerous or Unsightly Orders [PDF]

6. Memorandum from the CFO/Director of Finance, Asset Management and ICT dated April 1, 2020 re: Award of Contracts – Quarterly Report October to December 2019 [PDF]