Date:
Time: 10:00 a.m. Reconvene 6:00 p.m. if required
Location: Council Chamber
Minutes: November 22, 2016 Regional Council Minutes (PDF)
Summary of recorded votes: November 22, 2016 Regional Council Summary of Recorded Votes (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – October 26 & November 1, 2016
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – November 8, 2016
9.1 Review of Report Requests
-Report [PDF]
-REVISED Attachment 1 [PDF]
Motion:
That Halifax Regional Council review the list of report requests, as outlined in the revised Attachment 1 and Attachment 2 of the staff report dated October 11, 2016 and bring forward any items recommended to be withdrawn.
9.2 StormWater Right-of-Way (ROW) Funding Options [PDF]
Motion:
That Halifax Regional Council direct staff to prepare a report and recommendation in respect of funding the Stormwater Right-of-Way amount by way of an area rate on the assessed value of taxable properties within the Halifax Water service boundary and return to Council
for consideration of the resulting report during the 2017-18 budget deliberations.
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – 6:00 P.M. – NONE
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Councillor Appointments – Nominations of Councillors to Various Boards and Committees [PDF]
Motion:
That Halifax Regional Council:
1. Waive the rules of order to suspend the rules that the Executive Standing Committee review the nominations and make a recommendation to Regional Council, as the Executive Standing Committee is not scheduled to meet until January 2017.
2. Appoint the nominated Councillors to the Boards and Committees as outlined in Attachment 1 of the staff report dated November 9, 2016.
3. Proceed to fill vacancies on Standing Committees, Boards and Committees by way of secret ballot from Councillors who have expressed interest in serving on those Standing Committees, Boards and Committees as outlined in Attachment 2 of the staff report dated November 9, 2016.
14.1.2 Award – Quotation No. 16-107, Purchase of three (3) Fire Quint Apparatus [PDF]
Motion:
That Halifax Regional Council award Tender 16-107 for three (3) Fire Quint Apparatus vehicles to Mic Mac Fire & Safety LTD, the lowest bidder meeting specifications, for $3,390,283 (net HST included) with funding from Project Account No. CVJ01088 - Fire Apparatus Replacement, as outlined in the Financial Implications section of the staff report dated October 24, 2016.
14.1.3 Administrative Order 50 – Disposal of Surplus Real Property – Package 05.16 [PDF]
Motion:
That the Halifax Regional Council:
1. Declare the properties contained in Attachments B, C and D of the staff report dated September 26, 2016, as surplus to municipal purposes; and
2. Categorize the properties declared surplus within the staff report dated September 26, 2016 as specified in Attachments B, C and D for the purposes of Administrative Order 50, respecting the Disposal of Surplus Real Property.
14.1.4 Proposed Amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies – Case CA0108 – Street Naming from June 1 – July 31, 2016 [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to Administrative Order 29 Respecting HRM Civic Addressing Policies as set out in Attachment A of the staff report dated September 16, 2016 in order to approve the naming of eight new public streets and three new private lanes as identified in Attachment B and Maps 1-4 of the staff report dated September 16, 2016.
14.1.5 Lease Renewal for the Woodside ball fields and the Dartmouth Lawn Bowls Club, Pleasant Street, Dartmouth [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to enter into a lease agreement with the Province of Nova Scotia for the Woodside ball fields and the Dartmouth Lawn Bowls Club, known as Lots M-1 and M-4, Pleasant Street, Dartmouth as per the key terms and conditions set out in Table 1 in the discussion section of the staff report dated October 25, 2016.
14.1.6 Provincial Contribution Agreement – Bus Replacement Project – Building Canada Fund [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to sign the attached Contribution Agreement (Appendix 1 of the staff report dated October 17, 2016) with the Provincial Minister of Municipal Affairs, to receive funding for a number of bus replacements under the Building Canada Fund.
14.1.7 Donation of Decommissioned Buses to Nova Scotia Community College [PDF]
Motion:
That Halifax Regional Council approve the donation of two Halifax Transit buses to Nova Scotia Community College (NSCC).
14.1.8 Amendments to the Regional Municipal Planning Strategy and Community Land Use By-laws Regarding the Development of 10 hectare (25 acre) lots
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council give first reading to consider the proposed amendments to the Regional Municipal Planning Strategy (MPS) and applicable community land use by-laws, as set out in Attachments A and B of the staff report dated October 26, 2016, to allow residential development on lots created though the HRM Charter 10 hectare subdivision approval exemption and do not meet land use by-law requirements for road frontage and schedule a public hearing.
14.1.9 Case 20589 – Municipal Planning Strategy (MPS) Amendments to the Musquodoboit Valley/Dutch Settlement Municipal Planning Strategy & Land Use By-Law, and the Halifax Regional Sub-Division By-law to allow the creation of 6 lots with reduced or no Road frontage on the lands of the late Mary Sibley in Meagher's Grant [PDF]
Motion:
That Halifax Regional Council:
1. Initiate a process to consider amending the Musquodoboit Valley/Dutch Settlement Municipal Planning Strategy and Land Use By-law, and the Halifax Regional Subdivision By-law to allow the creation of 6 lots with reduced or no road frontage on the lands of Lorna Snair situated on Highway 357, in Meagher’s Grant; and
2. Follow the public participation program for municipal planning strategy amendments as approved by Regional Council on February 27, 1997.
14.1.10 Herring Cove Water Servicing [PDF]
Motion:
That Halifax Regional Council:
1. Waive the rules of order to suspend the rules that the Audit and Finance Standing Committee approve the staff report dated November 10, 2016 and make a recommendation to Regional Council, as the Audit and Finance Standing Committee is not scheduled to meet until December 2016;
2. Increase the 2016/17 gross capital budget in the amount of $75,000 for a preliminary design for the Herring Cove Water Servicing Project Phase 2B, with funding as a withdrawal from General Contingency Reserve, Q421 and
3. Authorize a sole source award and reimbursement to the Halifax Regional Water Commission in the amount of $75,000 for the preliminary design of a revised scope of work for the Herring Cove Water Servicing Project Phase 2B.
14.1.11 WE Day Atlantic 2016 Event Grant [PDF]
Motion:
That Halifax Regional Council:
1. Waive the Rules of order to suspend the rules that the Audit and Finance Standing Committee approve the staff report dated November 21, 2016, and make a recommendation to Regional Council, as the Audit and Finance Standing Committee is not scheduled to meet until December 2016.
2. Approve an increase of $27,500 for the 2016/17 event grant for WE Day Atlantic to be funded from the Community and Events Reserve, Q621; and
3. Direct staff to develop a multi-year, sustainable funding plan to maintain the funding level of $65,000 in the 2017/18 budget planning process
14.1.12 Winter Works Recommendations, Improvements and Changes [PDF - 14 Mb]
Motion:
That Halifax Regional Council direct staff to:
1. Maintain existing sidewalk standards when current contracts are retendered in April 2017;
2. Consolidate the existing sidewalk contracts from routes to zones mirroring existing streets operation zones;
3. Combine the streets and sidewalks tenders for the areas of Fall River, Windsor Junction, Upper Sackville and Beaverbank, resulting in one contractor for one geographic zone; and,
4. Improve communications with property owners regarding clearing of property and maintain existing sidewalk service.
14.1.13 Halifax Transit Moving Forward Together Plan – Supplementary Report
- Report [PDF - 14 Mb]
- Presentation [PDF]
Motion:
1. That Halifax Regional Council amend the Moving Forward Together Plan to retain the existing route numbering associated with the communities of North Preston and Cherry Brook, as per item E of the staff report dated November 4, 2016.
2. Approve the Moving Forward Together Plan as presented at the April 12, 2016 meeting of Regional Council with the inclusion of the change noted above.
14.2 MEMBERS OF COUNCIL
14.2.1 Councillor Whitman – Senior Housing in Tantallon Crossroads [PDF]
Motion:
That Regional Council request a staff report outlining the range of existing planning regulations that apply to senior citizen housing throughout the Municipality and provide recommendations on how best to establish a uniform approach to regulate this land use.
15. MOTIONS
15.1 Deputy Mayor Craig
That Halifax Regional Council direct the Chief Administrative Officer to prepare a report and recommendation with respect to potential amendments to Administrative Order 17, the Council Member Remuneration Administrative Order respecting compensation and benefits, including pension and transition allowances, as discussed in the staff report with respect to the Regional Council Compensation Committee Final Report dated February 17, 2016.
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 In Camera (In Private) September 20 & October 26, 2016
Motion:
That the In Camera (In Private) minutes of September 20 & October 26, 2016 be approved as circulated.
16.2 Contract Negotiations
A matter pertaining to contract negotiations and legal advice.
16.2.1 Open Data Council Memorandum of Understanding (MOU) – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the Open Data Council Memorandum of Understanding (MOU) that has been negotiated, and
2. Authorize the Mayor and Clerk to sign the MOU as per section 10(3) of the Halifax Regional Municipal Charter.
16.3 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to
16.3.1 Potential Acquisition – Main Street, Dartmouth – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. It is recommended that Halifax Regional Council not acquire the parcels identified in the body of the private and confidential staff report dated August 15, 2016; and
2. It is further recommended that of the private and confidential staff report dated August 15, 2016 not be released to the public.
17. ADDED ITEMS
17.1 Councillor Adams – District Capital Funds Policy [PDF]
Motion:
That Halifax Regional Council request a recommendation report regarding flexibility in the application of district capital funds on properties owned by other levels of government.
18. NOTICES OF MOTION
19. ADJOURNMENT
INFORMATION ITEMS
November 22, 2016