Date:
Time: Immediately Following Committee of the Whole, Reconvene 6:00 p.m.
Location: Council Chamber, City Hall
Minutes: October 2, 2018 Halifax Regional Council Minutes (PDF)
Summary of recorded votes: October 2, 2018 Halifax Regional Council Summary of Recorded Votes (PDF)
Action summary: October 2, 2018 Halifax Regional Council Action Summary (PDF)
Agenda
1. CALL TO ORDER
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – September 11, 2018
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – 6:00 P.M.
11.1 Case 20589 - Amendments to the Musquodoboit Valley-Dutch Settlement Municipal Planning Strategy and Land Use By-law, and the Halifax Regional Subdivision By-law to allow the creation of 6 lots with reduced or no road frontage on the lands of the late Mary Sibley in Meaghers Grant
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Municipal Planning Strategy and Land-Use By-law for Musquodoboit Valley/Dutch Settlement, and the Halifax Regional Subdivision By-law to allow the creation of 3 lots and a remainder, with reduced or no road frontage in addition to the 2 lots plus a remainder currently allowed on the lands of the late Mary Sibley situated on Highway 357, in Meaghers Grant as set out in Attachments B, C and D of the staff report dated September 15, 2017.
11.2 Case 20936 – Municipal Planning Strategy (MPS) and Land Use By-law (LUB) Amendments and Development Agreement for Long Lake Village, at Cowie Hill Road and Northwest Arm Drive, Halifax
- Report [PDF]
- Applicant Presentation [PDF - 24 Mb]
- Staff Presentation [PDF]
i) Staff supplementary report dated July 20, 2018 to Halifax and West Community Council [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Halifax Municipal Planning Strategy (MPS) and Halifax Mainland Land-Use By-law (LUB), as set out in Attachments A and B of the staff report dated June 15, 2018 to allow changes to the required amount of land area and unit mix for apartment sites on Lots N1, N2 and N3A within Long Lake Village, at Cowie Hill Road and Northwest Arm Drive, Halifax.
Public Hearings - Frequently Asked Questions
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – September 11 and 18, 2018
13.1 Councillor Nicoll – Commercial Policy Considerations for Development Proposals [PDF]
13.2 Deputy Mayor Mason – Quarterly Update – Commitment to a Safe Workplace Harassment and Discrimination Complaints in the Workplace
- Report [PDF]
- Presentation [PDF]
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Case CA0122 - Proposed Amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies - Street Naming from June 1, 2018 - August 15, 2018 [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to Administrative Order 29, Respecting Civic Addressing Policies as set out in Attachment A of the staff report dated August 20, 2018 in order to approve:
1. the naming of nine new private lanes as identified in Attachment A and Maps 1, 2, 3, 4, 5, 6, and 7 of the staff report dated August 20, 2018; and
2. the renaming of Battery 18th Road to Shipside Lane, Halifax as identified in Attachment A and Map 8 of the staff report dated August 20, 2018; and
3. the naming of a public street in Halifax as identified in Attachment A and Map 9 of the staff report dated August 20, 2018.
14.1.2 Second Reading of Proposed By-law N-304 Respecting Smoking, an Amendment to By-law N-300, Respecting Nuisances – Housekeeping Amendments [PDF]
Motion:
That Halifax Regional Council adopt By-law N-304, amending the Nuisance By-law, to rename the By-law and clarify Part 1A and Part 4 as set out in Attachment 2 of the staff report dated August 23, 2018.
14.1.3 Second Reading of Proposed By-Law P-1200, Respecting On-Street Parking Permits, repealing and replacing By-law P-1000, Respecting On-Street Parking Exemptions and Permits and Second Reading of Proposed By-law P-506, Amending By-law P-500, Respecting Parking Meters for the Regulation of Parking of Vehicles Left Standing in the Halifax Regional Municipality [PDF]
Motion:
That Halifax Regional Council:
1. Adopt proposed By-law P-1200, Respecting On-Street Parking Permits, repealing and replacing By-law P-1000, Respecting On-Street Parking Exemptions and Permits as set out in Attachment 1 of the staff report dated August 1, 2018 and;
2. Adopt proposed By-law P-506, Amending By-law P-500, Respecting Parking Meters for the Regulation of Parking of Vehicles Left Standing in the Halifax Regional Municipality as set out in Attachment 4 of the staff report dated August 1, 2018; and
3. Adopt amendments to Administrative Order 15, Respecting License Permit and Processing Fees as set out in Attachment 2 of the staff report dated August 1, 2018.
14.1.4 Temporary Construction Easement – PID 00053769, Wellington Street, Halifax - Portion of Gorsebrook Park [PDF]
Motion:
That Halifax Regional Council authorize the Chief Administrative Officer to negotiate and enter into a temporary construction easement on the key terms and conditions set out in Table 1, including the proposed fee structure.
14.1.5 2018 Fall Debenture [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to sign the Resolution for Pre-Approval of Debenture Issuance, subject to interest rate confirmation not to exceed 4.00%, to enable the Halifax Regional Municipality to issue a 10-year debenture of $11,454,000.
14.1.6 Case 21875 - Municipal Planning Strategy amendments for the former Nova Scotia Home for Coloured Children in Westphal [PDF]
Motion:
That Halifax Regional Council:
1. Initiate a process to consider amendments to the Cole Harbour/Westphal Municipal Planning Strategy (MPS) to allow the appropriate adaptive re-use of the lands containing and surrounding the former Nova Scotia Home for Coloured Children; and
2. Follow the public participation program for municipal planning strategy amendments as approved by Regional Council on February 27, 1997.
14.1.7 Case 21491 - Initiation of Regional Plan amendments to permit development on twelve 25 acre lots on the northern side of Sackville Drive, Upper Sackville [PDF]
Motion:
That Halifax Regional Council refuse to initiate the process to consider site-specific amendments to the Regional Municipal Planning Strategy, the Beaver Bank, Hammonds Plains and Upper Sackville Municipal Planning Strategy and Land Use By-law to allow development on twelve (12) 10-hectare (25-acre) lots north of Sackville Drive, Upper Sackville that currently do not meet the lot frontage requirements of the land use by-law.
14.1.8 Renaming of Forest Hills Parkway [PDF]
Motion:
That Halifax Regional Council maintain the street name, Forest Hills Parkway.
14.1.9 Case 21730 - Proposed Municipal Planning Strategy (MPS) and Land-Use By-law (LUB) amendments for 205 Bedford Highway, Halifax [PDF - 17 Mb]
Motion:
That Halifax Regional Council refuse to initiate the process to consider site-specific amendments to the Halifax Municipal Planning Strategy (MPS) and Halifax Mainland Land Use By-law (LUB) to permit an eight-storey building with ground floor commercial space and residential units above, at 205 Bedford Highway, Halifax.
14.1.10 Administrative Order 50 Disposal of Surplus Real Property PID 00481259 - 80 Sandy Cove Road, Terence Bay [PDF]
Motion:
That Halifax Regional Council schedule a public hearing to consider the sale of 80 Sandy Cove Road, Terence Bay, to the Terence Bay Community Hall Association (“the Association”) for the proposed less than market value price of $1.00 as per the proposed terms and conditions set out in Table 1 in the Discussion section of the staff report dated July 30, 2018 and a Buy-Back Agreement included as Attachment 1 of the staff report dated July 30, 2018.
14.1.11 Case 21248 - Discharge of Existing Development Agreement at Lower Water, Bishop and Hollis Streets, Halifax [PDF]
Motion:
That Halifax Regional Council:
1. Approve, by resolution, the proposed Discharging Agreement, which shall be substantially of the same form as set out in Attachment A of the staff report dated August 31, 2018; and
2. Require the Discharging Agreement be signed by the property owner within 120 days, or any extension thereof granted by Council on request of the property owner, from the date of final approval by Council; otherwise the approval will be void and obligations arising hereunder shall be at an end.
14.1.12 Update Council Chamber Technology Upgrade and the Temporary Relocation of Regional Council Meetings [PDF]
Motion:
That Halifax Regional Council approve:
1. The temporary off-site location of the Halifax Marriott Harbourfront, 1919 Upper Water Street, Halifax, for the October 30, November 13, November 27 and December 4 Regional Council meetings;
2. December 11, 2018 as a contingency date at the the Halifax Marriott Harbourfront, 1919 Upper Water Street, Halifax; and
3. That any special Regional Council meetings that may be required between October 17 and December 7, 2018 take place in Halifax Hall 1841 Argyle Street, Halifax.
14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Election 2020 Training and Engagement - Authorization for Reserve Withdrawal [PDF]
Motion:
That Halifax Regional Council authorize the withdrawal of amounts not to exceed $15,000 from Q511 Municipal Election Reserve for 2018/19 to fund expenses related to the implementation of a training strategy and an engagement strategy in advance of the 2020 election.
14.2.2 Grant Request – Hospice Society of Greater Halifax [PDF]
Motion:
That Halifax Regional Council approve a one-time in-kind contribution of $250,000 to Hospice Society of Greater Halifax.
14.2.3 Budget Increase to St. Andrew’s Community Centre Renovation (CB000011) [PDF]
Motion:
That Halifax Regional Council:
1. Approve an increase to Project Account No. CB000011 – St. Andrew’s Community Centre Renovation in the amount $1,950,000; and
2. Approve an unbudgeted withdrawal in the amount of $1,950,000 from the Capital Fund Reserve, Q526 as outlined in the Financial Implications section of the staff report dated September 19, 2018.
14.2.4 Budget Increase to New Paving Streets - HRM Owned Roads (CR180006) [PDF]
Motion:
That Halifax Regional Council approve an increase to Project Account CR180006 New Paving Streets – HRM Owned Roads in the amount of $250,000 funded 1/3 ($83,333) by Local Improvement Charges and 2/3 ($166,667) by a transfer from Project Account CR000009 Street Recapitalization, as outlined in the Financial Implications section of the staff report dated September 12, 2018.
14.2.5 Multi-District Facility Management Agreements Supplemental [PDF]
Motion:
That Halifax Regional Council:
1. Approve the management agreements between:
a. HRM and the Canada Games Centre Society, as set out in Attachment 1 of the staff report dated September 10, 2018;
b. HRM and the Community Builders Inc., as set out in Attachment 2 of the staff report dated September 10, 2018; and
c. HRM and the Alderney Landing Facility Association, as set out in Attachment 3 of the staff report dated September 10, 2018,
and authorize the Chief Administrative Officer or their delegate to execute the agreements and to execute the agreements and to exercise at their discretion the renewal options set out in the agreements;
2. Subject to the execution of the management agreements as set out in recommendation 1 of the staff report dated September 10, 2018, approve that the total receivables and debts outstanding from the Canada Games Centre Society, the Community Builders Inc., and the Alderney Landing Association, to HRM as of the date of the execution of the management agreements be written out of the books of account, and any accumulated deficits be absorbed by HRM, reducing their outstanding receivables, debts and accumulated deficits to zero; and
3. Authorize the opening of bank accounts for the Canada Game Centre Society, Community Builders Inc., and Alderney Landing Facility Association, for the purposes of operating the respective facilities as authorized per standard Halifax Regional Municipality procedures.
14.3 EXECUTIVE STANDING COMMITTEE
14.3.1 2019 Council Meeting Schedule [PDF]
Motion:
That Halifax Regional Council approve the proposed 2019 Council meeting schedule as outlined in Attachment 1 of the staff report dated August 14, 2018.
14.3.2 Potential Municipal Lobbyist Registry [PDF]
Motion:
That Halifax Regional Council:
1. Maintain its current approach and continue to rely on existing policies and legislation to promote the accountability of elected officials; and
2. Request staff engage with the province regarding the possibility of an amendment to the HRM Charter to expand the provincial Lobbyist Registration Act to include regulation of lobbying conducted at the local government level.
14.3.3 Designation of the Cogswell Redevelopment Project as a Rick Hansen Gold Zone [PDF]
Motion:
That Halifax Regional Council direct staff to include the designation of the Cogswell District Redevelopment Project as a Rick Hansen Gold Zone in the upcoming Cogswell District Redevelopment 90 percent Design and Approval report, such that the redevelopment of any lands within the Cogswell District achieve the Rick Hansen Foundation Gold Accessibility Standard.
14.3.4 Youth Advisory Committee – Establish a Staff Board [PDF]
Motion:
That Halifax Regional Council request the Chief Administrative Officer (CAO) to establish a staff board, pursuant to Section 6.2 of the Public Appointment Policy Staff Review, consisting of the Manager of Youth Programs, the Youth Community Develop, a representative from the Municipal Clerk’s Office, and the CAO or their designate, to review applications to the Youth Advisory Committee as set out in the staff report dated September 4, 2018, and disclose to the Executive Standing Committee any relevant evaluations or references that may have been conducted.
14.4 GRANTS ADVISORY COMMITTEE
14.4.1 Volunteer Search and Rescue Grants Program - Recommended Awards Fiscal Year 2018-2019 [PDF]
Motion:
That Halifax Regional Council:
1. Approve the award of four (4) Operating Grants as described in the Discussion section of the staff report dated July 16, 2018 for a combined total of $134,000 from Account C801-8004;
2. Approve the award of two (2) Capital Grants as described in the Discussion section of the staff report dated July 16, 2018 for a combined total of $7,274 from Account C801-8004; and
3. Direct the CAO to conduct an evaluation of the Volunteer Search and Rescue Grants Program and submit a report to the HRM Grants Committee.
14.5 MEMBERS OF COUNCIL
14.5.1 Councillor Blackburn - Add Lucasville Road to Halifax Transit Urban Service Boundary [PDF]
Motion:
That Halifax Regional Council request a staff report on adding Lucasville Road to the Halifax Transit Urban Service Boundary for reasons outlined in the letter dated September 10, 2018 from the Cobequid Community Health Board (CCHB) and reasons noted in the councillor request for consideration form, including repeated requests from residents of the Lucasville Road area. The report is to include options for transit service along Lucasville Road such as connecting to transit service along Sackville Drive (Route 83 Springfield) and Hammonds Plains Road (Route 433 Tantallon and Route 330 Tantallon/Shelldrake Lake) and/or to the Sackville Transit Terminal and consideration of Conventional, Metro Link, Metro X (or a variation of) transit service options.
14.5.2 Councillor Hendsbee – Request Amendments to By-Law C-1000, Respecting Charges for the Resolution of Inadequate Water Supply [PDF]
Motion:
That Halifax Regional Council request a staff report to assess the possibility of amending By-Law C-1000, Respecting Charges for the Resolution of Inadequate Water Supply to include all domiciles that can have a lien levied against as a parameter of the program which permits the ability to apply for the installation and financing of water supply improvement.
15. MOTIONS
15.1 Councillor Smith - HRM’s role in overdose prevention sites within HRM [PDF]
Motion:
That Regional Council request a staff report outlining the impacts of supporting overdose prevention sites within HRM, outlining;
1. Municipal supports, service impacts (including HRP), zoning and planning policies.
2. Community and community safety impacts, and the possibility of community engagement opportunities
3. A jurisdictional scan of other municipalities who have overdose prevention sites, and how they have accommodated them.
4. Work with the provincial government and stakeholders to recognize potential supports and partnerships
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 LEGAL ADVICE - Administrative Order One – Request to Release In Camera (In Private) Report - Private and Confidential Report
A matter pertaining to legal advice eligible for solicitor-client privilege.
Motion:
That Halifax Regional Council:
1. Authorize the Municipal Clerk to declassify item 13.1 from the in camera (in private) meeting of Regional Council on April 23, 2013 [PDF] as set out in Attachment 2 of the private and confidential staff report dated September 11, 2018;
2. Release the redacted in camera (in private) minutes from April 23, 2013 to the requestor as set out in Attachment 3 of the private and confidential staff report dated September 11, 2018; and
3. Not release the private and confidential staff report dated September 11, 2018 to the public.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report – re: Chief Administrative Officer (CAO) Performance Planning and Review Process
2. Private and Confidential In Camera (In Private) Information Report – re: Administrative Order 50 Disposal of Surplus Real Property PID 00481259 - 80 Sandy Cove Road, Terence Bay
17. ADDED ITEMS
17.1 Ratification from Committee of the Whole - First Reading Proposed By-law C-1100, Respecting HRM Election Campaign Financing REVISED
Motion:
That Halifax Regional Council give First Reading of By-law C-1100, the Campaign Financing By-law, as contained in the handout circulated at the October 2 meeting [PDF], which contains the following amendments:
• Maximum contribution for Councillor campaign be reduced from $2,500 to $1,000 and the limit on the total individual contribution reduced to $5,000.
• Maximum expenditures for Mayor be capped at $300,000 and for Councillors be capped at $30,000 with no use of a formula
• Maximum candidate/spouse contribution be increased from $10,000 to $15,000
• The period in which campaign contributions can be accepted and expended be changed from one year to March 1 of the year of the election and for 60 days to 30 days following the election
17.2 Ratification from Committee of the Whole – Request for a Staff Report HRM Election Campaign Financing
Motion:
That Halifax Regional Council request a supplementary staff report to address:
1. Potential housekeeping amendments submitted by the public
2. Limits being put on fundraising following election day
3. Potential methods of ensuring that candidates do not receive a tax receipt for contributions donated to a charity
4. Value be given for an expense from signs from previous election
5. How contributions can be refunded in the case of Acclamation
6. A personal expense (for travel purposes) separate from the total expenditure limit.
17.3 Councillor Hendsbee - Purchase of Civic Address Signs through District Capital Funding [PDF]
Motion:
That Regional Council approve funding in the amount of $250.00 from the District 2 District Capital Fund for the purchase of civic signs for the Lawrencetown Beach Volunteer Fire Department Firefighters Association.
18. NOTICES OF MOTION
19. ADJOURNMENT
________________________________________
INFORMATION ITEMS
October 2, 2018
1. Proclamation - World Alzheimer Day – September 21, 2018 [PDF]
2. Proclamation – Occupational Therapy Month – October 2018 [PDF]
3. Proclamation – Mi’Kmaq Treaty Day – October 1, 2018 [PDF]
4. Proclamation – “WRONGFUL CONVICTION DAY” – October 2, 2018 [PDF]
5. Proclamation – Pregnancy and Infant Loss Awareness Day – October 15, 2018 [PDF]