Active Transportation (AT) Grants Recipients can follow the links below to access requirements and templates for each grant's reporting and disbursement request .
To arrange other methods to submit the reports and/or supporting documents, please contact:
Emma Martin, AT Community Projects Coordinator
Public Works
Project, Planning and Asset Management- Active Transportation
ATGrants@halifax.ca
C: 902-499-6742
Interim Grant Disbursement Request Reporting:
Grant Recipients shall submit an Interim Grant disbursement Report at least every six months after the Effective Date, as per their Agreement or Awarding Letter for each grant received.
Prior to receiving disbursements of the Contribution Amount, Grant Recipients shall submit with the Interim report, for evaluation and acceptance, no later than 30 days prior to the date they require a grant disbursement:
- contractor invoices naming the Recipient that hired their services and including location of work and date, details on the type of work (labour hours, receipts or invoices for materials purchased and cost, HST - if applicable); a representative of the Recipient (e.g. Project’s lead or Board member) shall sign the bottom of each invoice; and
- the contractors’ certificate of warranty, transferrable to HRM, as appropriate.
Final Grant Disbursement Request Reporting:
Grant Recipients shall submit a final report for each grant received no later than 30 days after the end of the Project, or the termination of their Agreement.
Grant Recipients shall provide proof of payments for all invoices received from contractors for the Project no later than 15 days after receiving a grant disbursement, with the Final Report, or the termination of their Agreements.
Please save the appropriate report template to your desktop, fill out the information required and send it with supporting invoices/ receipts by email to HRM Offices at: ATGrants@halifax.ca.
AT Corridor is on land owned/ partially owned by the Municipality
Interim Grant Disbursement Request Reporting:
Grant Recipients shall submit an Interim report with a Grant disbursement request at least every six months after the Effective Date, as per their Agreement or Awarding Letter for each grant received.
Prior to receiving disbursements of the Contribution Amount, Grant Recipients shall submit with the Interim report, for evaluation and acceptance, no later than 30 days prior to the date they require a grant disbursement:
- contractor invoices naming the Recipient that hired their services and including location of work and date, details on the type of work (labour hours, receipts or invoices for materials purchased and cost, HST - if applicable); a representative of the Recipient (e.g. Project’s lead or Board member) shall sign the bottom of each invoice; and
- the contractors’ certificate of warranty, transferrable to HRM, as appropriate.
Final Grant Disbursement Request Reporting:
Grant Recipients shall submit a final report for each grant received no later than 30 days after the end of the Project, or the termination of their Agreement.
Grant Recipients shall provide proof of payments for all invoices received from contractors for the Project no later than 15 days after receiving a grant disbursement, with the Final Report, or the termination of their Agreements.
Please save the appropriate report template to your desktop, fill out the information required and send it with supporting invoices/ receipts by email to HRM Offices at: ATGrants@halifax.ca.
AT Corridor is on land owned/ partially owned by the Municipality
Interim Grant Disbursement Request Reporting before January 31, 2025
Prior to final disbursements of the Contribution Amount, Grant Recipients shall, at least 30 days prior to the date they require the disbursement, submit an Interim Report with a Grant Disbursement Request and the supporting documents:
- copies of all paid invoices, including HST (if applicable);
- a copy of all receipts for eligible expenses to which the Contribution Amount was applied; and
- the contractors’ certificate of warranty, transferrable to HRM, as appropriate.
Please save the appropriate report template to your desktop, fill out the information required and send it by email to HRM Offices at: ATGrants@halifax.ca.
AT project is located on land owned/ partially owned by the Municipality.
AT project is not located on land owned by the Municipality.
Final Reporting and Grant Disbursement reconciliation due on or before March 1, 2024
Grant Recipients shall submit a Final Report and Grant Disbursement Reconciliation 30 days after the end of the Project, or the termination of their Agreement, and shall include:
- copies of all/remainder (if some were submitted with the Interim Reporting) paid invoices, including HST (if applicable);
- a copy of all/remainder(if some were submitted with the Interim Reporting) receipts for eligible expenses to which the Contribution Amount was applied;
- the contractors’ certificate of warranty, transferrable to HRM, as appropriate.
Please save the appropriate report template to your desktop, fill out the information required and send it by email to HRM Offices at: ATGrants@halifax.ca.
AT project on land owned/ partially owned by the Municipality.
Final Reporting and Grant Disbursement Request due before March 1, 2025:
Grant Recipients shall submit a final report no later than 30 days after the end of the Project, or the termination of their Agreement.
Prior to receiving a disbursement of the Contribution Amount, the Grant Recipient shall submit for evaluation and acceptance, no later than 30 days prior to the date Recipient requires the disbursement:
- copies of contractor invoices naming the Recipient that hired their services and including: location of work and date, details on the type of work (labour hours, receipts or invoices for materials purchased and cost, HST - if applicable); a representative of Recipient (e.g. the Project’s lead or Board member) shall sign the bottom of each invoice.
- the contractors’ certificate of warranty, transferrable to HRM, as appropriate.
Grant Recipients shall submit proof of payments for all invoices submitted no later than 30 days after the Grant Disbursement Request.
Please save the appropriate report template to your desktop, fill out the information required and send it by email to HRM Offices at: ATGrants@halifax.ca.
AT Corridor is on land owned/ partially owned by the Municipality
Interim Reporting:
If requested by HRM during the Term, Grant Recipients shall submit interim reports for each grant received that must include all funding received from all sources and project progress.
Final Reporting due before March 1, 2025:
Grant Recipients shall provide a Final Report for each grant received no later than 30 days after the end of the Project, or the termination of their Agreement.
Grant Disbursement Request:
If a final disbursement is required, up to the balance outstanding remainder of the Contribution Amount, Grant Recipients shall, no latter than March 1, 2025 and at least 30 days prior to the date Recipient requires the disbursement:
- provide copies of all invoices already paid to contractors for the Project, naming the Recipient that hired their services and including: location of work and date, details on the type of work (labour hours, receipts or invoices for materials purchased and cost, HST - if applicable);
- provide a copy of all receipts for all supplies purchased and organizational expenses for which the Contribution Amount was used.
HRM’s final disbursement of the remaining balance of the Contribution Amount, will be released upon HRM’s review and acceptance of the Recipient’s Final Report and Grant Disbursement Request.
Report Templates which include the grant disbursement request referred to above are available to download below. Please save the appropriate report template to your desktop, fill out the information required and send it by email to HRM Offices at: ATGrants@halifax.ca.